All participants chosen to be a part of Craft Lake City must be based in Utah.
Applications for artists, crafters, DIY engineers, commercial vendors, craft food vendors, commercial food vendors, vintage vendors, performers and buskers for the fifth annual Craft Lake City festival will open March 4, 2013. Accepted exhibitors will be announced via twitter on Sunday, May 19, 2013. Official list will be posted on craftlakecity.com the following day.
Applications for commercial food vendors, food trucks, performers and buskers will continue to be accepted until June 24, 2013 and announced Monday July 1, 2013 on craftlakecity.com
A meet and greet mixer for all participating artists, crafters, DIY engineers, commercial vendors, craft food vendors, commercial food vendors, vintage vendors, performers and buskers will be held at the UMOCA at the end of June; exact day forthcoming.
Please note: For all categories, there will be a $10 nonrefundable application fee that will only be accepted through PayPal.
General Info:
The fifth annual Craft Lake City will take place on Friday, August 9 and Saturday, August 10, 2013 at the Gallivan Center in downtown Salt Lake City. There will be over 200 participants featuring handmade art, craft food, food trucks, buskers, two stages, DIY Engineers, a children’s area and a science and technology building.
How do you define your application categories?
Artisan: An artisan is defined as someone who creates handmade art or crafts in any medium: silk-screened posters, reconstructed clothing, jewelry, knitted items, paintings, home décor and more. Artisans must operate out of their home or non-commercial art space. All items sold must be handmade.
DIY Engineer: This category embraces the art of scientific innovation and homemade ingenuity. DIY Engineers create handmade or computer generated products or art that can include robots, LED light displays, 3D printing and more. DIY Engineers are welcome to apply to Craft Lake to simply showcase their inventions and art in our science and technology building, or to sell their wares to attendees. Please note that if you are planning to be a vendor in this category, the pricing is different from those who are demonstrating or exhibiting.
Performer: Craft Lake City programs two stages throughout the festival hours. Musicians, dance troupes and performance artists are encourage to apply. All performers are paid.
Busker: Originally a British word for “street performers” in the late 1800s, buskers do not perform on stage, but will be set up in designated busking areas around the Craft Lake City grounds. This is a great opportunity for solo musicians, or small groups that require little set up or space. All buskers are paid.
Vintage: Harkening back to the days when most clothing and furniture was handmade, this category is for vintage enthusiasts who resell quality, antique clothing and/or items. All clothing offered for sale in this category must have been made previous to 1988, and must not include any big-box store, prefabricated labels. Furniture and other retro items must be antiques. If you currently have a vintage or antique brick-and-mortar store, you must apply as a commercial vendor.
Commercial Vendor: Craft Lake City has a limited amount of commercial vendor spaces available. To qualify in this category, your business must be a CO-OP, non-profit or micro-business. All other businesses outside of this category should contact our sponsorship department. A limited number of sponsor booths are available and do not undergo the judging process or abide by handmade criteria. Commercial vendor applicants are subject to juror approval and must apply by midnight, May 6, 2013. Please note, if you are an artisan with a brick-and-mortar store outside of your home, you are considered a commercial business and must apply as a commercial vendor.
Craft Food Exhibitors: Our craft food category is for emerging culinary artisans whom specialize in small handmade batches of prepackaged edible items. Examples of exhibitors in this category are: handmade chocolates, macaroons and other desserts, pickled items, jams, hand-roasted coffee beans, handcrafted popsicles, etc. Craft food vendors must abide by all heath department rules for selling small batches of edible items. All food must be made in advance at a commercial kitchen and be prepackaged. If you plan on making food on-site, you are considered a commercial food vendor and must apply under that category.
Commercial Food Vendors and Food Trucks: Commercial food vendors are highly experienced food preparers that specialize in selling freshly prepared food to crowds at large-scale events. They run established businesses, have health department permits to prepare food on-site and years of experience vending.
What space options do I have for vending and exhibition?
6’ x 3’ table space: Suggested for emerging artisans and DIY engineers with a limited inventory. Table spaces work well for artisans who make very small items or for DIY engineers who don’t necessarily have items for sale, but want to get their projects seen. Vendors are not allowed to share table spaces—only one vendor per 6’ x 3’ table, please. Tables are placed in “shaded areas”; however, they are not guaranteed to provide shade all day. Applicants with shade concerns should be ready and able to provide their own shade umbrellas. Most DIY engineer tables will be located inside the science and technology building and the surrounding area.
10’ x 10’ booth space: Intended for applicants with a substantial amount of inventory or for whom more vending space is required. The 10’ x 10’ tent covering (no walls) is set up in advance and will be ready for CLC vendors to merchandise upon arrival. Tables and chairs may be rented from CLC for an additional charge. High traffic or “special placement” booth locations are also available for an additional fee.
Sharing 10’ x 10’ booth space at Craft Lake City is discouraged, however, it is allowed. Please read CLC’s official booth-sharing policy below:
Official Booth-Sharing Policy for 2013:
- Both Artists interested in sharing a booth must apply and both Artists must be accepted in order to share a booth at Craft Lake City 2013.
- On the application, both Artists must state with whom they would like to share a booth. (No table sharing, only booths are available for this option.)
- Both artists must state on their application whether or not they would still be interested in vending at Craft Lake City if their booth partner doesn’t get accepted. If the accepted artist would like to continue on as a single artist, they need to state whether they prefer to remain in a booth or move to a table.
- Only 2 artists are allowed to share one booth.
- Surcharge: There will be an additional fee of $70 in order to share a booth. The booth rate is $165 for a single artist (table and chair rental is extra). Total fee for 2 artisans to share 1 booth for CLC 2013: $235.
Why are commercial food vendors and Food Trucks required to pay a higher participation fee than craft food vendors?
Commercial food vendors are one of the most profitable vendors at the festival, as they feed the festival attendees, staff, volunteers, exhibitors and more. CLC does our best to provide healthy, local, handmade and affordable commercial food vendors to the public.
Why are commercial vendors required to pay a higher participation fee?
CLC is a festival showcasing locally made DIY, handmade and homemade vendors and exhibitors in the following categories: craft, art, craft food, vintage/antiques, DIY or progressive engineering, science and technology. In order to keep our event celebrating the individuals themselves and not becoming overrun by large commercial ventures, only a small number of commercial vendors will be allowed. All commercial vendors are subject to juror approval and must apply through the formal application process.
Why do DIY engineers pay a lower fee compared to artisans?
DIY engineers exhibit inside our Science and Technology building at 6’ x 3’ tables. Participants in this category are generally showcasing their ideas and simultaneously educating the public. They do not monetarily profit from their exhibitions. However, if a DIY engineer who would like to sell their items is juried in, a higher participation fee will be required.
Are commercial vendors, craft food exhibitors and DIY engineers judged?
Yes. You will still be judged with the same guidelines as artisans.
How much is the vendor fee if my application is accepted?
10 x 10 booth: $165
6′ x 3′ table space: $115
10 x 10 shared booth space: $235
6′ x 3′ table spaces for commercial vendors (co-ops, bricks-and-mortars, small businesses and non-profits): $172
10 x 10 spaces for commercial vendors (co-ops, bricks-and-mortars, small businesses and non-profits): $325
DIY engineer participation fee to exhibit: $15
DIY engineer vendor fee (DIY engineer who wants to sell items): $105
*All fees must be submitted via PayPal. No exceptions.
Do these fees cover participation for both days?
Yes. By applying to participate at CLC 2013 you are agreeing to be in your allocated space for both days: Friday, August 9 and Saturday, August 10.
Are there any other fees I need to know about?
Yes, once an artist is accepted, Craft Lake City will email out a PayPal invoice with your participation fee. This invoice will include an itemized list of the exhibitor’s booth or table rental fee for, and any additional items ordered for both days of the event, including tables, chairs and electricity.
*The price to rent additional tables (this only applies to booth participants) is $50. This price reflects the cost for both days of the festival.
*The price for additional chairs is $30 per chair. This price reflects the cost for both days of the festival.
*Chairs are not included with tables or booths. All chairs must be rented in advance or brought by exhibitor.
*The price for electricity is $25. You must order this service in advance.
When will I know if I am accepted?
CLC 2013 exhibitors will be announced via Twitter on Sunday, May 19 at high noon. The following day, Monday, May 20, 2013, CLC 2013 exhibitors will be posted on craftlakecity.com and emailed (at their PayPal email address provided on their application) about their acceptance.
If we do not receive your payment by June 3, 2013, you forfeit your spot and we will reassign it to another artist from the waiting list.
What does it mean that the festival is juried? How do you make your decisions?
Because we receive many more applications than we can accept, and to keep the items offered at the festival of high quality, the festival is juried. We review everyone’s complete application and then make our choice based on several factors:
* How your items fit in with our vision of Craft Lake City.
* How your items fit in with our definition of “craft.”
* The quality, innovation and uniqueness of your wares.
* The overall cohesiveness and consistency of your work.
* How your items are represented in your photos/website.
* Our need to diversify the crafts available at CLC.
* Affordable price points that will appeal to festival attendees.
* The quality of your photographs conveying your products.You have worked hard to create unique and handcrafted items. Take time to submit professional grade photographs of your work. Pictures of your work account for 80% of the judging process. Check out past photos to get an idea of what we’re looking for!
What if I have to cancel once I’m accepted?
Any cancellations will need to be received by Wednesday, June 3, 2013. If you cancel after this date, you forfeit your spot in the festival, and you are not permitted to sell, trade or sublease your space. We have a long waiting list of exhibitors wishing to participate and reserve the right to fill spots as we see fit. There will be no refunds on fees paid whether you cancel before or after June 3. When you pay your invoice, please make sure you are able to participate.
If accepted, what does my booth fee cover?
* If you chose the 6’ x 3’ table area, your fee includes a 6’ x 3’ table. CLC recommends bringing your own shade umbrella. Chairs are NOT included.
* If you chose the 10 x 10 booth, your fee includes a 10 x 10 tent covering. Walls, chairs and tables are NOT included.
* Additional tables and chairs may be rented and reserved for you at an additional cost. (The cost reflects both days of the event).
* Exhibitors will also receive an updatable Craft Lake City profile with a username, password and URL on our website through 2013.
* Promotional and media opportunities may also be available for select artists. If you are interested in these opportunities, make sure to mark it on your application.
Do I need to worry about taxes?
Yes, you are responsible for registering your small business with the IRS and collecting sales tax for the items you’re selling. When tax time comes around, you’ll have to pay income tax on all the items you sold and pay the sales tax to the state of Utah. Craft Lake City volunteers will provide you with a tax packet the day of the festival when you check-in. However, it is YOUR responsibility to make sure you fill out and mail in the correct sales tax forms to the State and IRS.
We recommend that you call the Utah State Tax Commission with any questions:
Special Events Unit-Utah State Tax Commission: 210 N. 1950 W. Salt Lake City, Utah 84134–801.297.6303–800.662.4335 ext. 6303–specialevent@utah.gov–tax.utah.gov
With the DIY Festival now being a two-day event, will I need to load and unload each day?
Currently we are assessing all options available in order to provide the best possible solution for CLC exhibitors. We will provide these answers in Spring 2013 around the same time as our accepted exhibitor list is posted. We appreciate your patience while we work diligently to provide the best solution.
Application Timeline:
Monday, March 4, 2013: Applications open for all categories: Artisans, DIY engineers, craft foodies, vintage vendors, commercial food vendors, performers and buskers
Monday, May 6, 2013: Artisan, DIY engineers, craft foodies and vintage vendor applications close
*Commercial food vendors, performers and Busker applications remain open thru June 24, 2013
Thursday, May 9, 2013: Artisan, DIY engineer, craft foodies and vintage vendor application judging begins
Wednesday, May 15, 2013: Final artisan, DIY engineer, craft foodies and vintage vendor judging decisions due
Sunday, May 19, 2013: Notification of jury decision and exhibitor list released to public via Twitter @craftlakecity
Monday, May 20, 2013: Exhibitor list released to public on craftlakecity.com
Tuesday, May 21, 2013: Invoices go out to CLC exhibitors
Monday, June 3, 2013: Exhibitor fees due. If fees are not paid by this date you forfeit your spot at Craft Lake City *NO EXCEPTIONS*
Monday, June 17, 2013: Commercial food vendor, performers and busker applications close
Monday, June 24, 2013: Commercial food vendor, performers and busker announced
Monday, July 1, 2013: Commercial food vendor fees due
Friday, August 9, 2013:
12 p.m.: Artist load-in
5 p.m. – 10 p.m.: Craft Lake City 2013 Day 1!
Saturday, August 10, 2013:
8 a.m.: Artist load-in
12 p.m. – 10 p.m.: Craft Lake City 2013 Day 2!
•Detailed loading and unloading information is forthcoming.
