2022 HOLIDAY MARKET EXHIBITOR PROSPECTUS

2021 Holiday Market Artisan Missy Ames

Artisan & Vintage Vendor Prospectus

Eligibility:

Fourth Annual Craft Lake City Holiday Market Presented By Google Fiber is open to makers and craft foodies who currently reside & operate in the state of Utah. No dealers, agents or representatives are permitted. Because the purpose of the Craft Lake City Holiday Market is to showcase local makers and artisans, preference will be given to applicants whose items are handmade in Utah by the applicant. Craft Lake City reserves the right to reject any applications which do not fall within or meet our guidelines. Any applicant who has applied and is found to not meet requirement parameters will have their application forfeited with no refund of their application fee.

Original Work Regulation:

All creations must be original, handcrafted work. No commercial, mass produced or manufactured work that is not made by the artist(s) will be accepted. Upon submission of images, the artisan guarantees the accuracy of the description of artwork presented and the authenticity of the artwork as original and created by their own hands. The jury reserves the right to reject any displays or items not in keeping with the character of the images submitted.

All artwork exhibited at the Craft Lake City Holiday Market must be of the quality and style represented by the artist in images submitted with the application as well as of the media category for which they are accepted.

Commitment to Availability:

Artists must be present during the entire Craft Lake City Holiday Market and should personally staff their space, as attendees are enthusiastic to meet, speak with and shop from local creators. No agents, dealers or representatives may attend the Market in place of the artist.

Application Fee:

Application Fee: Non-refundable $15, paid online after completing the digital application. The application fee goes towards the cost of administrative processing and jurying.

If the $15 fee presents a challenge, application fee support may be available. Interested applicants may send an email to info@craftlakecity.com with a paragraph-length Statement Of Need prior to the application deadline (September 23, 2022).

Sub-Categories/Mediums:
  • Accessories: Bags, belts, hats, keychains, etc.

  • Apparel: Wearable works and clothing

  • Artwork: Two-dimensional work created using painting, printmaking, photography, drawing, digital art, collage, illustration, or other techniques

  • Baby & Child Products: Toys, children’s clothing, etc.

  • Bath, Body & Apothecary: Skincare, soap, body oils, etc.

  • Ceramics: Pottery and ceramic arts

  • Commercial food: Food prepared on-site in a booth or truck for large-scale events, or pre-packaged food items made by hand by a large team or company

  • Craft food: Pre-packaged edible goods made in a certified commercial kitchen

  • Embroidery and Fiber Arts: Embroidered hoops, sewn and knit objects, macrame, etc.

  • Holiday: Holiday-themed items

  • Home decor and housewares – candles, plant holders, wall hangings, clocks, furniture, cooking tools, dinnerware, etc.

  • Jewelry: Functional or decorative adornments and wearable trinkets (such as bracelets, necklaces, belts, headpieces and more)

  • Mission-driven: Local nonprofits, organizations and businesses interested in sharing information about their missions and programs with the creative community

  • Pet: Accessories designed for use by dogs, cats, or other household pets

  • Sculpture: Sculptural artworks made from clay, found/upcycled materials, glass, wood, ceramic or metal

  • Stationery: Paper goods, cards, journals, pens, etc.

  • Vintage: Vintage – curated clothing, furniture, and other items that predate 1990

 

Photographs in your Application:

Strong images of your work are valuable to your application. Focus on capturing images of five single products that can provide insight into your craftsmanship and creativity for the jury. Note: By providing these images, applicants give Craft Lake City consent to use them in promotional materials if accepted.

For more information about taking better product photos at home, check out this video.

Jury Process:

After applications close, artisan applications are juried anonymously by a panel of local individuals. Jurors are not in any way employed, contracted or internally associated with Craft Lake City. All exhibitor applications remain anonymous to the jury, and jurors will only have access to the applicant’s uploaded five images, which includes description and market price of the product.

Commercial food vendors will be booked through the Craft Lake City Food Coordinator.

Invited Artisan and Vintage Vendor Fees*:
  • 5’x10’ Space: $200

  • 10’x10’ Space: $355

  • Shared 10’x10’ Space for Two Exhibitors: $215/each exhibitor – $430 total

  • DOUBLE 20’x10’ Space (for a single business): $710

  • Small Commercial 5’x10′ Food Space: $300

  • Small Commercial 10’x10′ Food Space: $545

  • Large Commercial 10’x10′ Food Space/Food Truck: $620

  • Electricity for artisans/craft food/vintage vendors (optional): $150

 

*Above amounts include the cost of an Ogden City special event vendor license, which will be secured by Craft Lake City.

Exhibitors have until 11:59 p.m. MST on November 19, 2021 to receive a refund on the above exhibitor fees if they must cancel their participation in the Fourth Annual Craft Lake City Holiday Market Presented By Google Fiber. After this date, cancellations will be ineligible for a refund. Please note that the one-time application fee is non-refundable.

Exhibitor Space Info:

Holiday Market exhibitors will be placed indoors at The Union in Ogden. The following are the exhibitor space options for applicants in the Artisan,Vintage Vendor, & Craft Food categories:

  • 5’x10′ Space: 5’ deep x 10’ wide of designated floor space to set up a small “shop” in the venue. No walls, tables or chairs provided. Exhibitor must bring a back wall that is no more than 7′ high by 10′ wide.

  • 10’x10’ Space: 10’x10’ of designated floor space to set up a “shop” in the venue. No walls, tables or chairs provided. Exhibitors who have a large display and inventory to fill the space should apply for a 10’x10′ space. Exhibitor must bring a back wall that is no more than 7′ high by 10′ wide.

  • DOUBLE 20’x10’ Space: Two connected 10’x10′ spaces for an individual business. Includes a designated space of 20’x10′ to set up a larger “shop.”

  • Shared 10’x10’ Space for Two Exhibitors: Includes a designated space of 10’x10′ to set up a small “shop” shared by two businesses that would like to exhibit together. Half of the cost will be invoiced to each coordinating business.

The dimensions above indicate the amount of designated floor space selected exhibitors will have for products AND customer foot traffic. Items may not be placed outside of the designated space. Walls will not be provided, but all exhibitors are required to bring a “back wall” with weights to visually separate them from their neighbors and make their space feel like a small store. This “back wall” can be made of fabric, wood, furniture or other materials. Side walls are not required but are highly encouraged. Tables and chairs will NOT be provided, but may be rented in advance if desired. For more information about preparing your required “back wall”, visit this webpage.

Space Sharing Policy:

Applicants in the Artisan,Vintage, & Craft Food categories may opt to share 10’x10′ of floor space with one other individual exhibitor in this category (the “Shared 10’x10’ Space for Two Exhibitors” booth option). This will guarantee that the two artisans are placed in the same 10’x10′ area. Both exhibitors interested in sharing 10’x10′ of designated floor space must apply separately and both artisans must be accepted in order to share a space at the Annual Craft Lake City Holiday Market. On the application, both artisans must state with whom they would like to share. Sharing a 5’x10′ or 20’x10’ space is not allowed—this option is available only for 10’x10′ spaces. Only two exhibitors are allowed to share one 10’x10′ space.

Collective Space Policy:

The “Collective” exhibitor category applies to micro businesses that represent a group of local artisans united under a common goal or initiative. Artisans in the Collective category must be established micro businesses that promote their collective and members’ work outside of the DIY Fest. Collectives must sell products under a single tax ID number, and all artist members must be located in Utah. Please note that accepted collectives receive the same number of participation badges and tickets as single vendors (2 all-access exhibitor badges and 2 day-passes for each day of participation). Note: Collective 5’x10′ spaces are not allowed—this option is available for only 10’x10′ spaces or larger.

 

About Electricity:

Due to the limited availability of electricity at the venue, it is difficult to accommodate a high volume of power users. Craft Lake City does careful planning and testing to ensure we meet the needs of those who have requested and paid for electricity. As such, electrical access is priced to reflect its scarcity. Craft Lake City is also working towards becoming a zero waste event by using sustainable, low-energy initiatives, and encourages its exhibitors to utilize LED lights and battery-powered energy sources.

Unauthorized use of electricity puts other exhibitors at risk as it may cause outages. Participants who have knowingly not disclosed power needs prior to the event and are found to be using power may be asked to provide immediate, on-the-spot payment for power use.

Sales & Tax Information:

Craft Lake City provides vendor mailing addresses to the Utah State Tax Commission, so exhibitors can expect to receive their sales tax form via snail mail within 2 weeks after the festival. For questions (or to request a replacement Special Event Tax Form should it not arrive), please contact the USTC at 801-297-6303 or specialevent@utah.gov. Reporting accurate sales tax helps Craft Lake City track the economic impact our events have on the local economy. Please note that Craft Lake City does not take any money from commission or sales of your works or products during the course of the DIY Fest.

Exhibitor Responsibilities & Safety:

By applying and accepting Craft Lake City’s invitation, all exhibitors agree to comply with Craft Lake City, Craft Lake City Holiday Market and venue rules & regulations.

The exhibitor assumes all responsibility for safeguarding of their products and their displays at the Craft Lake City Holiday Market on December 2-3, 2022. It is the exhibitor’s responsibility to insure their property. One available option that other local events have recommended is ACT Insurance, though it is up to the exhibitor to determine the best way to insure their property, and Craft Lake City assumes no responsibility in that decision.

Craft Lake City has the right to close the Craft Lake City Holiday Market if any unforeseen circumstances occur that would affect the safety of the event attendees or vendors. Vendors are required to commit to being available for both days of the Craft Lake City Holiday Market at the time of application and during acceptance of their invitation. Late cancellations may affect the exhibitor’s future opportunity to participate in the Annual Craft Lake City Holiday Market or DIY Fest. By participating, the exhibitor understands that abuse of any kind is not welcome. Any individual who displays negative, crude, crass, belligerent or any other non-exemplary behavior that causes discomfort towards any person present at the Market will be asked to leave. Craft Lake City reserves the right to determine what behaviors are deemed inappropriate and non-characteristic of Craft Lake City standards. We do not condone any racist, bigoted or unsafe behavior from any area of the event or within our community.

The exhibitor, when invited, agrees to hold harmless Craft Lake City, Eighteen Percent Gray, Craft Lake City Coordinators, Volunteers, Employees, the Venue and Venue Representatives, and Market Sponsors for any damage, loss, or theft, to artwork, displays or other personal property, or injury to their person, regardless of cause resulting from their participation in this event. The exhibitor agrees to abide by all the rules and regulations set.

 

2021 Holiday Market Food Vendor Lucky Slice

Craft Food & Commercial Food Vendor Prospectus

Eligibility:

The Fourth Annual Craft Lake City Holiday Market Presented By Google Fiber is open to food vendors who currently reside and operate in the state of Utah. No dealers, agents or representatives are permitted. Because the purpose of the Holiday Market is to showcase local makers, preference will be given to applicants whose work is handmade in Utah. Craft Lake City reserves the right to reject any applications which do not fall within or meet our guidelines. Any prospective exhibitors who have applied and are found to not meet requirements as listed on the application will have their application forfeited. Please note that the application fee is non-refundable.

Original Work Regulation:

All festival food must be handmade, not outsourced. Upon submission of images in the application, the artisan guarantees the accuracy of the description of the food products presented and the authenticity of the product as original and created by their own hands. 

All products included in the Market must align with the quality & category represented in the prospective exhibitor’s application.

Application Fee:

The non-refundable application fee is $15, and is paid online after completing the application in full. This application fee goes towards the cost of administrative processing and jurying for the event.

If the $15 fee presents a challenge, application fee support may be available. Interested applicants may send an email to info@craftlakecity.com with a paragraph-length Statement Of Need prior to the application deadline (September 23, 2022).

 

Festival Food Sub-Categories:

  • Craft Food: Craft Food vendors create handcrafted and artisanal varieties of prepackaged, edible goods. Craft Food includes, but is not limited to: desserts, beverages, bitters, sauces, candy, etc. If you require a food permit (either an event permit or food truck certification) for on site events, you are a Small or Large Commercial Vendor. Fees vary depending on participation. 
  • Small Commercial Food Vendor: Small commercial food vendors prepare food typically intended to be consumed on site at in-person events. As a small commercial vendor, you may not have a permanent location (yet), and your operation may be limited to a single event at a time, but that hasn’t stopped you from serving some of the best Utah has to offer. Food trucks could qualify for this category. 
  • Large Commercial Food Vendor: As a large commercial vendor you are a recognized and established name in the Utah food scene. Whether it is a small fleet of food trucks or brick-and-mortar locations, you prepare food that is typically meant to be eaten on site at in-person events. Food trucks could qualify for this category.

*Exhibitor fees include the cost of an Ogden City special event vendor license, which will be secured by Craft Lake City. 

Exhibitors have until 11:59 p.m. MST on November 19, 2021 to receive a refund on the above exhibitor fees if they must cancel their participation in the Fourth Annual Craft Lake City Holiday Market Presented By Google Fiber. After this date, cancellations will be ineligible for a refund. Please note that the one-time application fee is non-refundable. 

Health Department Regulations & Required Permits for Craft Food Vendors

*Please read this information carefully, as vendors WILL be shut down at the event if they do not adhere to these requirements!*

  • All craft food must be prepared and packaged in a commercial or cottage kitchen that has been inspected and approved by the Utah Department of Agriculture. For questions about kitchen certifications, please contact Alex Mathews at 801-982-2251 (alexmathews@utah.gov), or by calling the Utah Department of Agriculture and Food at 801-982-2253.
  • You must obtain a sampling permit from the Weber County Health Department. You must have a license from the Utah Department of Agriculture in order to get a sampling permit. All food samples distributed at the Holiday Market must be pre-packaged. For questions about sampling permitting, please contact Hayley Shaffer at the Utah Health Department (HShaffer@slco.org).
  • At least one person in the booth MUST have a Food Handlers permit.
  • Each booth must have its own hand washing station if you are providing samples.
  • You must get your permits at least 5 days before the event.

Health Department Regulations & Required Permits for Commercial Food Vendors

COVID-19 Rules & Precautions

  • All food vendors are required to adhere to the rules and guidelines established by Craft Lake City and the venue as related to COVID-19 precautions. This may include guidelines or information that evolves as updates are made to government recommendations between the time of application and the time of the event.
  • All food vendors are encouraged to provide cashless payment options to Holiday Market customers. This may include Venmo, credit card payments via square, or other non-contact forms of payment.
  • If any Food Vendor does not feel well before or during the event, or if they come into contact with someone who exhibited symptoms or who tested positive for COVID-19, the food vendor will be required to communicate this information to Craft Lake City immediately. Craft Lake City will then work with the food vendor to find a solution that works for both parties.
  • The food vendor understands that Craft Lake City and The Union Station will take careful precautions to create as safe an environment as possible for the in-person Fourth Annual Craft Lake City Holiday Market Presented By  Google Fiber. However, the food vendor assumes all risk associated with participation, and will hold harmless Craft Lake City, Eighteen Percent Gray, The Union Station, Holiday Market sponsors, partner organizations, coordinators, venue representatives, event volunteers, contractors or employees, for any damage, loss, or theft to artwork, displays or other personal property, or illness or injury to their person or associated persons, regardless of cause resulting from their participation in this event.

General Venue & Market Rules

  • All food vendors are required to adhere to the rules that the venue has established for event food vendors. Failure to do so may result in removal from the event and may jeopardize your participation in future events.
  • Laws of the city, county and State of Utah must be strictly adhered to.

Before the Market

  • Craft Lake City will secure a Special Event Vendor Permit on behalf of all food vendors and exhibitors.
  • Food trucks and booths at the Holiday Market are required to be registered with the Weber County Health Department.
  • Cooking stations must be in compliance with the Weber-Morgan Health Department.
  • You must have a Temporary food establishment permit from Weber Morgan County. Please contact them at (801) 399-7160 or http://www.webermorganhealth.org/
  • Food Vendor assumes all responsibility for safeguarding their products and securing insurance for their property. Other local events have recommended ACT Insurance, though it is up to the food vendor to determine the best way to insure their property, and Craft Lake City assumes no responsibility in that decision.

Setting Up

  • Food vendors must use their assigned load-in times and zone instructions, which will be provided one week in advance of the Holiday Market. NO EXCEPTIONS. Anyone arriving after designated load-in time risks forfeiting their participation in the Fourth Annual Craft Lake City Holiday Market Presented by Google Fiber and other Craft Lake City events.
  • Food vendors must be in their spaces 1 hour before the event starts on their designated participation day.Food vendors who are not in their spaces by this time will risk forfeiting their participation.
  • Food vendors may not leave the Market early unless given a specific exemption by Craft Lake City staff prior to the event.
  • Food vendor must use their assigned spot and shall not overflow into adjoining areas.
  • Food vendor will not move any Market or Union Station furniture (chairs, tables, garbage cans, etc.) for any reason.
  • No tape of any kind may be used on Holiday Market property (light poles, rails, etc.)
  • Every display must be installed so as to provide access and visibility of any fire panel, pull station, visual audio device, and/or exit signs. Venue reserves the right to update any fire or safety regulations at any time.
  • There is an additional fee for using electricity. Food vendors found using electricity onsite without prior payment will be charged immediately and/or asked to leave the Market. At no time may a food vendor make additions or modifications to electrical services. The venue and organizers do not assume responsibility or liability for electrical failures of any kind, for damage to equipment or property caused by drops or increases in power supply, low voltage, or power surges and shall not be liable for loss of profits or revenue, loss of use of equipment, cost of capital, or cost of equipment.
  • All equipment, extension cords, power strips, additional lighting, hand trucks, etc. are the food vendor’s responsibility. Only heavy-duty, three-prong, rubber or neoprene extension cords are permitted; ordinary two-wire extension cords are forbidden. Power strips are allowable but may not be “daisy-chained” by plugging one power strip into another.
  • Parking will be available for vendors in the Union Station parking lot on a first-come, first-served basis. Street parking will also be available.

During the Holiday Market 

  • Food vendors may not sublease their spaces or sell items unrelated to those in their market application.
  • No alcoholic beverages may be brought in from outside the venue. Food vendors violating this rule may be asked to leave by security.
  • Controlled substances, drug paraphernalia, and items prohibited by state or federal laws may not be produced, manufactured, dispensed, advertised or possessed at the Market.
  • The Fourth Annual Craft Lake City Holiday Market Presented by Google Fiber is a smoke-free environment. Smoking is allowed only outside the event. Reentry is permitted with a hand stamp.
  • Service animals are allowed on-site.
  • At the end of each Holiday Market day, the Food Vendor must pack out their waste and recyclable materials or dispose of recyclables in the identified recycling bins and place waste in the large dumpster garbage bins. Grease, oils, and gray water must be removed from the venue by the Commercial Food Vendor each night. Food vendors are asked to provide reusable or recyclable service ware.
  • No free stickers or decals may be distributed unless they are added to the bag of a paying customer’s purchase.
  • If selling knives or sharp objects of any kind, they must be boxed and sealed.
  • Up to 2 individuals can represent each creative business during the Holiday Market. We recommend identifying one primary person to work the booth, and scheduling helpers to change shifts or replacing your primary booth manager at specific times for food and bathroom breaks.
  • CLC reserves the right to require exhibitors to remove or reorganize items in their space for safety or other concerns.

After the Holiday Market

  • Food vendors must use their assigned load-out times and zone instructions, which will be provided one week in advance of the Holiday Market. NO EXCEPTIONS. Anyone leaving before their assigned load-out time risks forfeiting their participation in future Craft Lake City events.
  • Food vendors must leave their spaces empty and free of trash and debris. Market bins are for patrons only, and therefore food vendors must bring bins and/or bags for trash and recycling removal from their space.
  • Food vendors are responsible for filing sales taxes with the Utah State Tax Commission after the event. Sales tax forms will either be provided on-site at the Holiday Market or mailed to food vendors after the event.