DIY FEST EXHIBITOR RULES / EXHIBITOR PROSPECTUS

Artisan & Vintage Vendor Prospectus

Eligibility:

The 15th Annual Craft Lake City DIY Festival Presented By Harmons is open to makers, creators & tinkerers who currently reside & operate in the state of Utah. No dealers, agents or representatives are permitted. Because the purpose of the DIY Fest is to showcase local makers, preference will be given to applicants whose items are handmade in Utah. Any prospective exhibitors who have applied and are found to not meet requirements as listed on the application will have their application forfeited. Please note that the application fee is non-refundable.

Original Work Regulation:

All creations must be original, handcrafted work. No commercial, mass produced or manufactured work that is not made by the exhibitor(s) will be accepted. Upon submission of images, the artisan guarantees the accuracy of the description of the products presented and the authenticity of the product as original and created by their own hands.

All merchandise included in the festival must align with the quality & category represented in the prospective exhibitor’s application.

 

Application Fee:

The non-refundable application fee is $20, and is paid online after completing the application in full. This application fee goes towards the cost of administrative processing and jurying for the event.

If the $20 fee presents a challenge, application fee support may be available. Interested applicants may send an email to info@craftlakecity.com with a paragraph-length Statement Of Need prior to the application deadline (April 6, 2023).

Sub-Categories/Mediums:
    • Accessories – bags, belts, hats, keychains, etc.
    • Apparel – wearable works and clothing
    • Artwork – two-dimensional work created using painting, printmaking, photography, drawing, digital art, collage, illustration, or other techniques
    • Baby & Child Products – toys, children’s clothing, etc.
    • Bath, Body & Apothecary – skincare, soap, body oils, etc.
    • Ceramics – pottery
    • Collective – micro businesses that represent a group of local artisans united under a common goal or initiative
    • Embroidery and Fiber Arts – embroidered hoops, sewn and knit objects, macrame, etc.
    • Home decor and housewares – candles, plant holders, wall hangings, clocks, furniture, cooking tools, dinnerware, etc.
    • Mission-driven – Local nonprofits, organizations and businesses interested in sharing information about their missions and programs with the creative community
    • Jewelry – necklaces, rings and earrings
    • Pet – Accessories designed for use by dogs, cats, or other household pets
    • Stationery – paper goods, cards, journals, pens, etc.
    • Sculpture – sculptural artworks made from clay, found/upcycled materials, glass, wood, ceramic or metal
    • Vintage – curated clothing, furniture, and other items that predate 1990
    • World Market– Micro-businesses that are owned and operated by creatives located in Utah who collaborate with makers outside of the country. This may apply to New Americans in our local community or individuals involved in humanitarian and/or nonprofit efforts related to creative business growth. The local business owner must be directly involved in the design and creative process, and must participate in fair trade practices. Limited availability; subject to approval by Craft Lake City.
Photographs in your Application:

Focus on capturing high-quality images of five single products that can provide insight to the jury of your craftsmanship and creativity. Note: By providing these images, applicants give Craft Lake City consent to use them in promotional materials if accepted.

For more information about taking better product photos at home, check out the videos on this page. Craft Lake City also hosts Application Assistance Day events to provide additional support to folks who have questions about photographing their work or navigating the application portal.

Jury Process:

After applications close, artisan applications are juried anonymously by a panel of local individuals. Jurors are not in any way employed, contracted or internally associated with Craft Lake City. All exhibitor applications remain anonymous to the jury, and jurors will only have access to the applicant’s uploaded five images, which includes description and market price of the product.

Commercial food vendors will be booked through the Craft Lake City Food Coordinator.

Exhibitor Space Info:

Exhibitors in the Artisan and Vintage categories will have the option to be placed indoors or outdoors at the DIY Fest in the following space options:

Outdoor Spaces: New in 2022, the Fairpark has updated their tent/weight requirements for all outdoor vendors. All outdoor exhibitors will be required to bring a tent with 40 lb. weights to support each leg. Outdoor exhibitors will also be required to bring a “back wall” to separate them from their neighbor and make their space feel like a unique, defined experience. Side “walls” are optional. Visit our webpage, Create “Walls” In Your Space, for tips on how to construct the required “back wall” & arrange your exhibitor space! The walls can be made of fabric, wood, furniture or other materials and may not exceed 10 feet in height. Each wall must span the majority of the length of your space but not beyond it (including the hardware, base and weights) as designated in your acceptance email. Walls must be secured with 20 lb. weights on each side for safety. Weights shall not create a trip hazard or impede walkways. Vendor shall ensure that their canopy and display equipment does not extend beyond the booth space they have been assigned; this includes any rails, stands or additional equipment. Tables and chairs will NOT be provided but may be rented in advance if desired. 

    • Outdoor 10’x10′ Space: 10’x10’ of designated floor space to set up a small “shop” in the outdoors portion of the venue. Shared space artisans, collectives and world market exhibitors must display in 10’x10′ spaces.
    • Outdoor DOUBLE 20’x10’ Space: 20’x10’ of designated floor space to set up a large “shop.” Exhibitors who have a very large display with inventory to fill the space should apply for a 20’x10′ space. Outdoor vendors who opt for the DOUBLE 20’x10′ option will need to bring 2 tents (with weights for each leg). Please note that the 20’x10′ option is reserved for a single business/exhibitor.
    • (Extremely limited availability) Outdoor 5’x10′ Space: 5’x10’ of designated floor space to set up a small “shop” in the outdoors portion of the venue. Outdoor artisans in a 5’x10′ spot are required to bring an umbrella (with a 20 lb. weight to support the base) OR a small tent (with 20 lb. weights for each leg), and will also be required to bring a “back wall” to separate them from their neighbor and make their space feel like a small store. Please note that there is very limited availability of this option, and nearly all outdoor exhibitors will be placed in 10’x10′ spaces.

Indoor Spaces: All indoor exhibitors are required to bring a “back wall” to separate them from their neighbor and make their space feel like a unique, defined experience. Side “walls” are optional. Visit our webpage, Create “Walls” In Your Space, for tips on how to construct the required “back wall” & arrange your exhibitor space! The walls can be made of fabric, wood, furniture or other materials and may not exceed 10 feet in height. Each wall must span the majority of the length of your space but not beyond it (including the hardware, base and weights) as designated in your acceptance email. Walls must be secured with 20 lb. weights on each side for safety. Tables and chairs will NOT be provided but may be rented in advance if desired. 

Tables and chairs will NOT be provided but may be rented in advance if desired. Indoor exhibitors in 10’x10′ spaces or larger may use metal tent frames but are prohibited from using any roof or fabric covering on top (due to fire code).

      • Indoor 5’x10′ Space: 5’x10’ of designated floor space to set up a small “shop” in the venue. Exhibitors who have smaller items, displays, and inventory should apply for a 5’x10′ space. 
      • Indoor 10’x10’ Space: 10’x10’ of designated floor space to set up a “shop.” Note: Shared Space exhibitors, Collectives and World Market vendors must display in 10’x10′ spaces.
      • Indoor DOUBLE 20’x10’ Space: 20’x10’ of designated floor space to set up a large “shop.”. Exhibitors who have a very large display with inventory to fill the space should apply for a 20’x10′ space. Please note that the 20’x10′ option is reserved for a single business/exhibitor.

In order to be inclusive of all exhibitors, Sunday participation is optional. Please note that vendors opting to exhibit only on Friday and Saturday pay the full weekend fee.

Invited Artisan and Vintage Vendor Fees*:
5’x10′ Space $269
10’x10’ Space $369
DOUBLE 20’x10’ Space (for a single business) $708
Shared 10’x10’ Space (for two separate businesses) $274.50/each exhibitor
World Market 10’x10′ Space $539
Collective 10’x10′ Space $569
One-day 10’x10′ Space, Sunday $199
Sunday-Only Shared 10’x10′
$114.50/each exhibitor
One-day 5’x10′ Space, Sunday $119
Electricity $150
Special Placement $300

*Above amounts include the cost of an Salt Lake City special event vendor license and Utah State Fairpark parking pass, which will be secured by Craft Lake City.

 Space Sharing Policy:

Applicants in the Artisan and Vintage categories may opt to share 10’x10′ of floor space with one other individual exhibitor in this category. This will guarantee that the two artisans are placed in the same 10’x10′ area. The shared 10’x10′ space fee is $489 ($339 regular 10’x10′ space fee plus an additional fee of $150 to share). Both artisans interested in sharing 10’x10′ of designated floor space must apply separately and both artisans must be accepted in order to share a space at the 15th Annual Craft Lake City DIY Festival Presented By Harmons. On the application, both artisans must state with whom they would like to share. NoteSharing a 5’x10′ space is not allowed. Only two exhibitors are allowed to share a single 10’x10′ space.

Collective Space Policy:

The Collective category applies to micro businesses that represent a group of local artisans united under a common goal or initiative. Artisans in the Collective category must be established micro businesses that promote their collective and members’ work outside of the DIY Fest. Collectives must sell products under a single tax ID number, and all artist members must be located in Utah. Please note that accepted collectives receive the same number of participation badges and tickets as single vendors (2 all-access exhibitor badges and 2 day-passes for each day of participation). Note: Collective 5’x10′ spaces are not allowed—this option is available for only 10’x10′ spaces or larger.

 

About Electricity:

Due to the limited availability of electricity at the venue, it is difficult to accommodate a high volume of power users. Craft Lake City does careful planning and testing to ensure we meet the needs of those who have requested and paid for electricity. As such, electrical access is priced to reflect its scarcity. Craft Lake City is also working towards becoming a zero waste event by using sustainable, low-energy initiatives, and encourages its exhibitors to utilize solar energy sources and LEDs to power their spaces.

Unauthorized use of electricity puts others at risk as it may cause outages. Participants who have knowingly not disclosed power needs prior to the event and are found to be using electricity may be asked to provide immediate, on-the-spot payment for power use.

Special Placement:

Special Placement is a premium option for exhibitors who would like to choose their specific location on the DIY Fest exhibitor map, based on the exhibitor’s own judgment & preferences. Exhibitors who pay for the Special Placement option (at the checkout while submitting exhibitor fee payments) have the opportunity to discuss and select their placement on the festival grounds with Craft Lake City staff and production members, conducting a venue walk-through a few weeks before the event with a representative from the Craft Lake City team. Craft Lake City secures Special Placement requests according to the order in which payment of the Special Placement fee is received (in other words: first come, first served), and venue walk-through appointments will be scheduled in order of payments received. By paying for Special Placement, Craft Lake City is responsible solely for accommodating these specific placement requests for the exhibitor and cannot guarantee a return on investment. Exhibitors who pay for the Special Placement option accept responsibility for whatever effect this Special Placement has on their sales & foot-traffic. Please note that Craft Lake City is not responsible for Special Placement participants’ dissatisfaction with on-site performance at the DIY Fest. Special Placement requests are filled to the best of our abilities with due consideration to safety code and Utah State Fairpark rules. Craft Lake City reserves the right to make alterations and amends based on circumstance. Special placement availability is limited, and therefore a $300 fee is required.

Artisan Scholarship & Mentor Program:

Each year Craft Lake City selects five eligible first-time DIY Fest exhibitors to participate in the Artisan Scholarship and Mentor Program. This opportunity provides waived participation fees, professional development training, networking opportunities and group mentorship with seasoned creative business owners. For eligibility guidelines and more information, please visit our DIY Festival Artisan Scholarship and Mentor Program page. 

Sales & Tax Information:

Craft Lake City provides vendor mailing addresses to the Utah State Tax Commission before the event, so exhibitors can expect to receive their sales tax form via snail mail within 2 weeks after the festival. For questions (or to request a replacement Special Event Tax Form should it not arrive), please contact the USTC at 801-297-6303 or specialevent@utah.gov. Reporting accurate sales tax helps Craft Lake City track the economic impact our events have on the local economy. Please note that Craft Lake City does not take any money from commission or sales of your works or products during the course of the DIY Fest.

Exhibitor Responsibilities & Safety:

By applying and accepting Craft Lake City’s invitation, all exhibitors and participants agree to comply with Craft Lake City, Annual Craft Lake City DIY Festival and venue rules and regulations.

The exhibitor assumes all responsibility for safeguarding of their products and their displays at the 15th Annual Craft Lake City DIY Festival Presented By Harmons. We strongly encourage all exhibitors to purchase event insurance prior to the DIY Fest.

Craft Lake City has the right to close or modify the Annual Craft Lake City DIY Festival if any circumstances affect the safety of the event attendees or vendors.

By participating, the exhibitor understands that abuse of any kind is not welcome. Any individual who displays negative, crude, crass, belligerent or any other non-exemplary behavior that causes discomfort towards any person present at the Festival will be asked to leave. Craft Lake City reserves the right to determine what behaviors are deemed inappropriate and non-characteristic of Craft Lake City standards. We do not condone any racist, bigoted or unsafe behavior from any area of the Festival or within our community.

The exhibitor, when invited, agrees to hold harmless Craft Lake City, Eighteen Percent Gray, Craft Lake City Coordinators, Volunteers, Employees, the Venue and Venue Representatives, and Festival Sponsors for any damage, loss, or theft, to artwork, displays or other personal property, or injury to their person or character, virtual or otherwise, regardless of cause resulting from their participation in this event.

 

2022 DIY Fest Food Vendor Mamachari Kombucha

Craft Food & Commercial Food Vendor Prospectus

Eligibility:

The 15th Annual Craft Lake City DIY Festival Presented By Harmons is open to food vendors who currently reside and operate in the state of Utah. No dealers, agents or representatives are permitted. Because the purpose of the DIY Fest is to showcase local makers, preference will be given to applicants whose work is handmade in Utah. Craft Lake City reserves the right to reject any applications which do not fall within or meet our guidelines. Any prospective exhibitors who have applied and are found to not meet requirements as listed on the application will have their application forfeited. Please note that the application fee is non-refundable.

Original Work Regulation:

All festival food must be handmade, not outsourced. Upon submission of images in the application, the artisan guarantees the accuracy of the description of the food products presented and the authenticity of the product as original and created by their own hands. 

All products included in the festival must align with the quality & category represented in the prospective exhibitor’s application.

Application Fee:

The non-refundable application fee is $20, and is paid online after completing the application in full. This application fee goes towards the cost of administrative processing and jurying for the event.

If the $20 fee presents a challenge, application fee support may be available. Interested applicants may send an email to info@craftlakecity.com with a paragraph-length Statement Of Need prior to the application deadline (April 6, 2023).

 

Festival Food Sub-Categories:
  • Craft Food: Craft Food vendors create handcrafted and artisanal varieties of prepackaged, edible goods. Craft Food includes, but is not limited to: desserts, beverages, bitters, sauces, candy, etc. If you require a food permit (either an event permit or food truck certification) for on site events, you are instead a Commercial Vendor. Fees vary depending on participation. 
  • Small Commercial Food Vendor: Small commercial food vendors prepare made-to-order food or beverage typically intended to be consumed on site at in-person events. As a small commercial vendor, you may not have a permanent location (yet), and your operation may be limited to a single event at a time, but that hasn’t stopped you from serving some of the best Utah has to offer. Food trucks could qualify for this category. 
  • Large Commercial Food Vendor: As a large commercial vendor you are a recognized and established name in the Utah food or beverage scene. Whether it is a small fleet of food trucks or brick-and-mortar locations, you prepare food or drink that is typically meant to be eaten on site at in-person events. Food trucks could qualify for this category.

 

Health Department Regulations & Required Permits for Craft Food Vendors (pre-packaged food/beverages):

*Please read this information carefully, as vendors WILL be shut down at the event if they do not adhere to these requirements!*

  • All craft food must be prepared and packaged in a commercial or cottage kitchen that has been inspected and approved by the Utah Department of Agriculture. You are REQUIRED to bring a copy of your Department of Agriculture permit with you & have it posted at your booth. You do not need any additional permits with the Salt Lake County Health Department to participate in the DIY Fest. For questions about kitchen certifications, please contact the Utah Department of Agriculture and Food at 801-982-2253.
  • If you would like to offer samples at your booth at the DIY Fest, you must obtain a sampling permit from the Salt Lake County Health Department. You must have a license from the Utah Department of Agriculture in order to get a sampling permit. All food samples distributed at the DIY Fest must be pre-packaged. The Salt Lake County Health Department prohibits the distribution of samples of food produced in a Cottage Kitchen. Cottage Kitchen foods must be prepackaged, labeled, and sold solely for at-home consumption. For questions about sampling permitting, please contact healthfood@slco.org or 385-468-3845.
  • At least one person in the booth MUST have a Food Handlers permit.
  • Each booth must have its own hand washing station if you are providing samples.

Health Department Regulations & Required Permits for Commercial Food Vendors (selling made-to-order food/beverages)

*Please read this information carefully, as vendors WILL be shut down at the event if they do not adhere to these requirements!*

  • Food trucks are required to have a primary food truck permit in one of the Utah counties to be in compliance throughout the entire state now. For example, if your food truck has a Davis County Health Department permit & is in good standing there, you can vend in Salt Lake County without any additional permits. You will need to bring a hard copy of your primary food truck permit with you to the DIY Fest. NO EXCEPTIONS!
  • If you are normally a food truck vendor who wants to operate outside of your food truck in a booth/tent, you will need to apply for a Temporary Food Booth Permit from the Salt Lake County Health Department (because your primary food truck permit is only applicable to the truck itself).
  • For licensing questions, please contact the Salt Lake County Health Department – our contacts are Hayley Shaffer (385-468-3845 – HShaffer@slco.org) and Cole Dalton (385-332-1499 – cbdalton@utah.gov).
  • Cooking stations must be in compliance with the Salt Lake County Health Department’s guidelines.
  • All food trucks need to be registered with the local fire department. NO EXCEPTIONS! For questions, you can reach them at their main office by calling 801-256-2390.
  • Food Vendors assume all responsibility for safeguarding their products and securing general liability insurance for their doing business. The Utah State Fairpark REQUIRES a certificate of this policy listing Craft Lake City and The Utah State Fairpark as additionally insured for the event. This certificate should not cost Food Vendors an additional fee by their insurance company. Email festivalfood@craftlakecity.com with any questions.
  • Each commercial food vendor must have a hand washing station on-site at the event. During their routine on-site audit, the Health Department will shut down anyone who does not have a handwashing station, so this must be planned for in advance for all food booths & trucks at the DIY Fest.
  • All grease & liquids must be removed & disposed of off-site from DIY Fest grounds by the vendor.
  • If you would like to offer samples from your commercial food truck/booth, please call or email the Health Department (385-468-3845, healthfood@slco.org) for details on securing your event sampling permitting. Food prepared in a Commercial Kitchen that has been permitted by either the Department of Agriculture or the Salt Lake County Health Department can be sampled and may require a permit if it comes from a raw animal product.
  • Commercial food vendors planning to sell sodas, bottled water or energy drinks at the DIY Fest must purchase these directly from the Craft Lake City’s Pepsi Representative. Our team will send you a Pepsi order sheet approx. 2 weeks before the event date. Special exceptions for handmade beverages may be made at the discretion of Craft Lake City staff.
Photographs in your Application:

Focus on capturing high-quality images of five single products that can provide insight to the jury of your craftsmanship and creativity. Note: By providing these images, applicants give Craft Lake City consent to use them in promotional materials if accepted.

For more information about taking better product photos at home, check out the videos on this page. Craft Lake City also hosts Application Assistance Day events to provide additional support to folks who have questions about photographing their work or navigating the application portal.

 

Selection Process

Food vendors are selected on a rolling basis by a committee of Craft Lake City employees. Selection is based on the needs of the festival, as Craft Lake City strives to create a variety of options for the festival goers.

Invited Food Vendor Fees: 

*Rates based on 3-day participation.

Craft Food Booth 5’x10′ $269
Craft Food Booth 10’x10′ $369
Small Commercial Food Vendor Booth 10’x10′ $800 (3-day), $600 (2-day), $270 (Sunday-only)
Small Commercial Food Vendor Booth 10’x20′  $1,020 (3-day)
Large Commercial Food Vendor Booth 10’x20′  $1,620 (3-day)
Small Commercial Food Truck  $800 (3-day), $600 (2-day), $270 (Sunday-only)
Large Commercial Food Truck  $1,080 (3-day), $720 (2-day)

*Additional Fees for electricity apply

Exhibitor Space Info:

Craft Food vendors will have the option to be placed indoors or outdoors at the DIY Fest in one of the following space options:

Indoor Spaces: All indoor exhibitors will be required to bring a “back wall” to separate them from their neighbor and make their space feel like a unique, defined experience. Side “walls” are optional. The “walls” can be made of fabric, wood, furniture or other materials. Tables and chairs will NOT be provided but may be rented in advance if desired. Indoor exhibitors in 10’x10′ spaces or larger may use metal tent frames but are prohibited from using any roof or fabric covering on top (due to fire code).

Note: Craft Lake City STRONGLY encourages craft food vendors to opt for placement INDOORS at the DIY Fest due to extreme summer heat outdoors that can compromise the quality of many craft food products. Indoor vendors will be required to bring a back “wall” with weights for their indoor space. For those who would prefer to exhibit outdoors, please plan on bringing a cooler to protect your inventory from the heat. Outdoor exhibitors are required to be in 10’x10′ spaces and to bring their own tent with weights. Craft Lake City is not responsible for any product damage that may result from the extreme heat of exhibiting food products outdoors.

    • Indoor 5’x10′ Space: 5’x10’ of designated floor space to set up a small “shop” in the venue. Exhibitors who have smaller items, displays, and inventory should apply for a 5’x10′ space. 
    • Indoor 10’x10’ Space: 10’x10’ of designated floor space to set up a “shop.” Note: Shared Space exhibitors, Collectives and World Market vendors must display in 10’x10′ spaces.
    • Indoor DOUBLE 20’x10’ Space: 20’x10’ of designated floor space to set up a large “shop.”. Exhibitors who have a very large display with inventory to fill the space should apply for a 20’x10′ space. Please note that the 20’x10′ option is reserved for a single business/exhibitor.

Outdoor Spaces: All outdoor exhibitors will be required to bring a tent with 20 lb weights to support each leg. Outdoor exhibitors will also be required to bring a “back wall” to separate them from their neighbor and make their space feel like a unique, defined experience. Side “walls” are optional. The “walls” can be made of fabric, wood, furniture or other materials. Tables and chairs will NOT be provided but may be rented in advance if desired.

    • Outdoor 10’x10′ Space: 10’x10’ of designated floor space to set up a small “shop” in the outdoors portion of the venue. Shared space artisans, collectives and world market exhibitors must display in 10’x10′ spaces.
    • Outdoor DOUBLE 20’x10’ Space: 20’x10’ of designated floor space to set up a large “shop.” Exhibitors who have a very large display with inventory to fill the space should apply for a 20’x10′ space. Outdoor vendors who opt for the DOUBLE 20’x10′ option will need to bring 2 tents (with weights for each leg). Please note that the 20’x10′ option is reserved for a single business/exhibitor.
    • (Extremely limited availability) Outdoor 5’x10′ Space: 5’x10’ of designated floor space to set up a small “shop” in the outdoors portion of the venue. Outdoor artisans in a 5’x10′ spot are required to bring an umbrella (with a 20 lb weight to support the base) OR a small tent (with 20 lbs weights for each leg), and will also be required to bring a “back wall” to separate them from their neighbor and make their space feel like a small store. Please note that there is very limited availability of this option, and nearly all outdoor exhibitors will be placed in 10’x10′ spaces.

In order to be inclusive of all exhibitors, Sunday participation is optional. Please note that vendors opting to exhibit only on Friday and Saturday pay the full weekend fee.

About Electricity:

All food trucks are expected to bring a generator with suitable power for their food service set up. All equipment, extension cords, power strips, additional lighting, hand trucks, etc. are the food vendor’s responsibility. Only heavy-duty, three-prong, rubber or neoprene extension cords are permitted; ordinary two-wire extension cords are forbidden. Power strips are allowable but may not be “daisy-chained” by plugging one power strip into another. Food vendors found using electricity onsite without prior authorization and payment will be charged immediately and/or asked to leave the DIY Fest. At no time may a food vendor make additions or modifications to electrical services. The venue and organizers do not assume responsibility or liability for electrical failures of any kind, for damage to equipment or property caused by drops or increases in power supply, low voltage, or power surges and shall not be liable for loss of profits or revenue, loss of use of equipment, cost of capital, or cost of equipment.

Artisan Scholarship & Mentor Program:

Each year Craft Lake City selects five eligible first-time DIY Fest exhibitors to participate in the Artisan Scholarship and Mentor Program. This opportunity provides waived participation fees, professional development training, networking opportunities and group mentorship with seasoned creative business owners. For eligibility guidelines and more information, please visit our DIY Fest Artisan Scholarship and Mentor Program page. 

Sales & Tax Information:

Craft Lake City provides vendor mailing addresses to the Utah State Tax Commission, so exhibitors can expect to receive their sales tax form via snail mail within 2 weeks after the festival. For questions (or to request a replacement Special Event Tax Form should it not arrive), please contact the USTC at 801-297-6303 or specialevent@utah.gov. Reporting accurate sales tax helps Craft Lake City track the economic impact our events have on the local economy. Please note that Craft Lake City does not take any money from commission or sales of your works or products during the course of the Festival. All vendors must obtain a Temporary Sales Tax License and Special Return Form; this includes businesses that already have a Utah State Sales Tax License. If you have any questions please call the Utah State Tax Commission, Special Event Unit at (801) 297-6303 or (800) 662-4335 ext. 6303.

Exhibitors Responsibilities & Safety:

By applying and accepting Craft Lake City’s invitation, all exhibitors and participants agree to comply with Craft Lake City, Annual Craft Lake City DIY Festival and venue rules and regulations.

 

The exhibitor assumes all responsibility for safeguarding of their products and their displays at the 15th Annual Craft Lake City DIY Festival Presented By Harmons. We strongly encourage all exhibitors to purchase event insurance prior to the DIY Fest.

Craft Lake City has the right to close or modify the Annual Craft Lake City DIY Festival if any circumstances affect the safety of the event attendees or vendors.

By participating, the exhibitor understands that abuse of any kind is not welcome. Any individual who displays negative, crude, crass, belligerent or any other non-exemplary behavior that causes discomfort towards any person present at the Festival will be asked to leave. Craft Lake City reserves the right to determine what behaviors are deemed inappropriate and non-characteristic of Craft Lake City standards. We do not condone any racist, bigoted or unsafe behavior from any area of the Festival or within our community.

The exhibitor, when invited, agrees to hold harmless Craft Lake City, Eighteen Percent Gray, Craft Lake City Coordinators, Volunteers, Employees, the Venue and Venue Representatives, and Festival Sponsors for any damage, loss, or theft, to artwork, displays or other personal property, or injury to their person or character, virtual or otherwise, regardless of cause resulting from their participation in this event.

2022 Google Fiber STEM Building Exhibitor Make Salt Lake

STEM Exhibitor Prospectus

Craft Lake City’s mission to build the creative culture of Utah means elevating science and technology into the creative space alongside all of Utah’s artisans and doers. At the DIY Fest, tinkerers, engineers, academics, and businesses can connect to a broad and passionate audience, network with other makers and thinkers, and plug into a creative community, ensuring all types of STEM projects, programs, and products have a place at the table.

Eligibility:

The 15th Annual Craft Lake City DIY Festival Presented By Harmons is open to makers, creators & tinkerers who currently reside & operate in the state of Utah. No dealers, agents or representatives are permitted. Bustling with creative projects, Google Fiber’s STEM Building showcases the latest inventions and innovations from Utah’s maker community. Therefore, preference will be given to applicants whose work, program or project is invented or created by the individual applicant or organization. Any prospective exhibitors who have applied and are found to not meet requirements as listed on the application will have their application forfeited. Please note that the application fee is non-refundable.

Original Work Regulation:

All creations must be original, handcrafted work. No commercial, mass produced or manufactured work that is not made by the exhibitor(s) will be accepted. Upon submission of images, the artisan guarantees the accuracy of the description of the products presented and the authenticity of the product as original and created by their own hands. 

All merchandise included in the festival must align with the quality & category represented in the prospective exhibitor’s application.

 

Application Fee:

The non-refundable application fee is $20, and is paid online after completing the application in full. This application fee goes towards the cost of administrative processing and jurying for the event.

If the $20 fee presents a challenge, application fee support may be available. Interested applicants may send an email to info@craftlakecity.com with a paragraph-length Statement Of Need prior to the application deadline (April 6, 2023).

Sub-Categories/Mediums:
  • Tinkerer/Scientist: Utah-based scientists, tinkerers and/or start-up entrepreneurs who are hobbyists or who own and operate a small business single-handedly. Participants in this category want to showcase their technology and/or product ideas.
  • Business STEM Exhibitor: Established local Utah businesses or companies that would like to showcase their technology and/or products
  • Non-Profit/Institution STEM Exhibitor: Established STEM-based university programs or institutionally-affiliated organizations, non-profits or government agencies
Photographs in your Application:

Focus on capturing high-quality images of five single products that can provide insight to the jury of your craftsmanship and creativity. Note: By providing these images, applicants give Craft Lake City consent to use them in promotional materials if accepted.

For more information about taking better product photos at home, check out the videos on this page. Craft Lake City also hosts Application Assistance Day events to provide additional support to folks who have questions about photographing their work or navigating the application portal.

Jury Process:

After applications close, STEM Exhibitor applications are reviewed and juried by Craft Lake City’s STEM Coordinator, and accepted exhibitors will be notified by email.

Exhibitor Space Info:

DIY Fest engineers will have the option to be placed indoors or outdoors at the DIY Fest. STEM exhibitors will be placed in the space option that is most suitable for the project or product they will be exhibiting at the DIY Fest. Following are the exhibit space options for applicants in the STEM category:

  • Outdoor 10’x10′ Space: All outdoor STEM exhibitors will be placed in 10’x10′ spaces and will be required to bring a tent with 20lb weights to secure each leg.
  • Indoor 5’x10′ Space: 5’x10’ of designated floor space to set up a STEM display. Indoor exhibitors will be required to bring a “back wall” to separate them from their neighbor and make their space feel like a unique and defined experience. Side “walls” are optional. The “walls” can be made of fabric, wood, furniture or other materials. 
  • Indoor 10’x10′ Space: 10’x10’ of designated floor space to set up a STEM display. Indoor exhibitors will be required to bring a “back wall” to separate them from their neighbor and make their space feel like a unique and defined experience. Side “walls” are optional. The “walls” can be made of fabric, wood, furniture or other materials. 

In order to be inclusive of all exhibitors, Sunday participation is optional. Please note that exhibitors opting to participate only on Friday and Saturday pay the full weekend fee.

Sharing exhibitor spaces is not allowed for the STEM category.

We understand that some exhibits may not fit on a 5’x10′ or 10’x10′ space. Please let us know if you have questions or concerns regarding the size or placement of your exhibit.

One table and two chairs will be provided for each STEM exhibitor by Craft Lake City. STEM exhibitors are welcome to bring additional tables and chairs if needed, or they can rent additional tables and chairs from Craft Lake City if desired.

Electricity is included for STEM Building exhibitors. If your exhibit requires internet connectivity, you should plan to bring a Wi-Fi hotspot, as the Wi-Fi at the venue is unreliable/unsecured.

Invited Google Fiber STEM Building Exhibitor Fees:

DIY Engineer/Tinkerer/Club $129
Utah-based Business/University/Nonprofit STEM Exhibitor $369
National Business STEM Exhibitor $455
Sunday-Only DIY Engineer/Tinkerer/Club $95
Government Agencies and Outreach $455

 
STEM Scholarship:

The STEM Scholarship is designed to support local STEM organizations and individuals who require financial assistance to participate in the Annual Craft Lake City DIY Festival. A limited number of STEM Scholarships will be offered to DIY Fest applicants each year, and recipients will have their exhibitor fees fully or partially waived for the DIY Fest. Please note that, in order to be considered for this scholarship, you will need to complete both the DIY Fest application AND the STEM Scholarship application.

Sales & Tax Information:

Craft Lake City provides vendor mailing addresses to the Utah State Tax Commission before the event, so exhibitors can expect to receive their sales tax form via snail mail within 2 weeks after the festival. For questions (or to request a replacement Special Event Tax Form should it not arrive), please contact the USTC at 801-297-6303 or specialevent@utah.gov. Reporting accurate sales tax helps Craft Lake City track the economic impact our events have on the local economy. Please note that Craft Lake City does not take any money from commission or sales of your works or products during the course of the DIY Fest.

Exhibitor Responsibilities & Safety:

By applying and accepting Craft Lake City’s invitation, all exhibitors and participants agree to comply with Craft Lake City, Annual Craft Lake City DIY Festival and venue rules and regulations.

The exhibitor assumes all responsibility for safeguarding of their products and their displays at the 15th Annual Craft Lake City DIY Festival Presented By Harmons. We strongly encourage all exhibitors to purchase event insurance prior to the DIY Fest. 

Craft Lake City has the right to close or modify the Annual Craft Lake City DIY Festival if any circumstances affect the safety of the event attendees or vendors.

By participating, the exhibitor understands that abuse of any kind is not welcome. Any individual who displays negative, crude, crass, belligerent or any other non-exemplary behavior that causes discomfort towards any person present at the Festival will be asked to leave. Craft Lake City reserves the right to determine what behaviors are deemed inappropriate and non-characteristic of Craft Lake City standards. We do not condone any racist, bigoted or unsafe behavior from any area of the Festival or within our community.

The exhibitor, when invited, agrees to hold harmless Craft Lake City, Eighteen Percent Gray, Craft Lake City Coordinators, Volunteers, Employees, the Venue and Venue Representatives, and Festival Sponsors for any damage, loss, or theft, to artwork, displays or other personal property, or injury to their person or character, virtual or otherwise, regardless of cause resulting from their participation in this event.

 

The Anchorage Performing at the 2022 DIY Fest

Performer Prospectus

PERFORMING AT THE 15th ANNUAL CRAFT LAKE CITY DIY FESTIVAL PRESENTED BY HARMONS IS A PAID OPPORTUNITY

Eligibility:

The 15th Annual Craft Lake City DIY Festival Presented By Harmons is open to makers, creators & performers who currently reside & operate in the state of Utah. Any prospective exhibitors who have applied and are found to not meet requirements as listed on the application will have their application forfeited. Please note that the application fee is non-refundable.

Original Work Regulation:

Performers are required to perform only their own original work—no covers.

Application Fee:

The non-refundable application fee is $20, and is paid online after completing the application in full. This application fee goes towards the cost of administrative processing and jurying for the event.

If the $20 fee presents a challenge, application fee support may be available. Interested applicants may send an email to info@craftlakecity.com with a paragraph-length Statement Of Need prior to the application deadline (April 6, 2023).

 

Stage Perfomer Sub-Categories:
  • Solo Artist 
  • Band
  • Dance Company/Troupe 
  • Performance Art Group
  • Multicultural Performance Group
  • Other: We will require you to specify the type of performer you are for purposes of programming events onstage at the Festival. This category allows for us to accept and view the various other performance concepts that could be at the DIY Fest that are not already encompassed by the other categories we have available for application.
Photographs in your Application:

Craft Lake City uses the photos you provide in your application for publicity during the Festival season. Focus on providing high-quality images that represent you well.

For more information about taking better photos at home, check out this video.

Selection Process:

After applications close, performer applications are reviewed and juried by Craft Lake City’s Entertainment Coordinator, and accepted performers will be notified by email.

Performing at the DIY Fest:

Accepted performers will be contacted by Craft Lake City’s Entertainment Coordinator to schedule their performance time slot. You will be assigned to one of two stages, which accommodate the same size audience.

Performers are required to arrive and be ready to perform at least two hours before they appear onstage. Craft Lake City will provide a Sound Engineer to set up/run audio, as well as a Stage Manager who will help direct the 15-minute setup before your act and 15-minute tear down after your act.

Dance troupes must provide a digital (mp3) recording of the music to which they will be performing. We also need to know how many performers will be on stage at any given time and an overall total of people involved with your set.

Participant Responsibilities & Safety:

By applying and accepting Craft Lake City’s invitation, all exhibitors and participants agree to comply with Craft Lake City, Annual Craft Lake City DIY Festival and venue rules and regulations.

The exhibitor assumes all responsibility for safeguarding of their products and their displays at the 15th Annual Craft Lake City DIY Festival Presented By Harmons. We strongly encourage all exhibitors to purchase event insurance prior to the DIY Fest. 

Craft Lake City has the right to close or modify the Annual Craft Lake City DIY Festival if any circumstances affect the safety of the event attendees or vendors.

By participating, the exhibitor understands that abuse of any kind is not welcome. Any individual who displays negative, crude, crass, belligerent or any other non-exemplary behavior that causes discomfort towards any person present at the Festival will be asked to leave. Craft Lake City reserves the right to determine what behaviors are deemed inappropriate and non-characteristic of Craft Lake City standards. We do not condone any racist, bigoted or unsafe behavior from any area of the Festival or within our community.

The exhibitor, when invited, agrees to hold harmless Craft Lake City, Eighteen Percent Gray, Craft Lake City Coordinators, Volunteers, Employees, the Venue and Venue Representatives, and Festival Sponsors for any damage, loss, or theft, to artwork, displays or other personal property, or injury to their person or character, virtual or otherwise, regardless of cause resulting from their participation in this event.

2022 Kid Row Artisan

Kid Row Prospectus

Kid Row Sponsored By Utah Afterschool Network is a space especially for local youth artisans ages 18 and younger to sell, promote and exhibit their work at the 15th Annual Craft Lake City DIY Festival Presented By Harmons. Kid Row Sponsored By Utah Afterschool Network provides youth with an opportunity to sell their work, gain entrepreneurial skills and interact with other exhibitors and the public at Utah’s largest local-centric art, science and technology festival!

Important Dates & Deadlines:

Kid Row applications are now OPEN through Sunday, April 6, 2023 at 11:59 p.m. MST

Kid Row Participants announced:  Thursday, May 4, 2023 on craftlakecity.com

Kid Row at the DIY Fest: Sat., Aug. 12, 2023 (time TBD)

Eligibility:

Kid Row Sponsored By Utah Afterschool Network is open to youth artisans and tinkerers who reside in the state of Utah and will be age 18 or younger as of August 11, 2023. Craft Lake City reserves the right to reject any applications which do not fall within or meet our guidelines. Any prospective exhibitors who have applied and are found to not meet requirements as listed on the application will have their application forfeited. Please note that the application fee is non-refundable.

Original Work Regulation:

Craft Lake City celebrates artisans in Utah’s diverse communities whose products are handmade. Therefore, preference will be given to kid artisans who submit original, handcrafted work. Commercial, mass produced or manufactured products that are not made by the youth artisan(s) are prohibited. Upon submission of images, the youth artisan guarantees the accuracy of the description of products presented and the authenticity of the artwork as original and created by their own hands. 

All artwork exhibited at the Festival must be of the quality and style represented by the artist in the images submitted with the application.

 

Application Fee:

There is a non-refundable $10 application fee, paid via Paypal after completing the Kid Row application. Incomplete applications or those without paid application fees will not be submitted for jurying. This application fee goes towards the cost of administrative processing and jurying for the event.

If the $10 fee presents a challenge, application fee support may be available. Interested applicants may send an email to info@craftlakecity.com with a paragraph-length Statement Of Need prior to the application deadline (April 6, 2023). Kid Row Sponsored By Utah Afterschool Network Scholarships are available, more information listed below.

Sub-Categories/Mediums:
    • Accessories – bags, belts, hats, keychains, etc.
    • Apparel – wearable works and clothing
    • Artwork – two-dimensional work created using painting, printmaking, photography, drawing, digital art, collage, illustration, or other techniques
    • Baby & Child Products – toys, children’s clothing, etc.
    • Bath, Body & Apothecary – skincare, soap, body oils, etc.
    • Ceramics – pottery
    • Embroidery and Fiber Arts – embroidered hoops, sewn and knit objects, macrame, etc.
    • Home decor and Housewares – candles, plant holders, wall hangings, clocks, furniture, cooking tools, dinnerware, etc.
    • Mission-driven – Local nonprofits, organizations and businesses interested in sharing information about their missions and programs with the creative community
    • Jewelry – necklaces, rings and earrings
    • Pet – Accessories designed for use by dogs, cats, or other household pets
    • Stationery – paper goods, cards, journals, pens, etc.
    • Sculpture – sculptural artworks made from clay, found/upcycled materials, glass, wood, ceramic or metal
    • Vintage – curated clothing, furniture, and other items that predate 1990
    • Craft Food – hand crafted and artisanal varieties of pre-packed, edible goods such as desserts, beverages, sauces, candy, etc.
Photographs in your Application:

Focus on capturing high-quality images of five single products that can provide insight to the jury of your craftsmanship and creativity. Note: By providing these images, applicants give Craft Lake City consent to use them in promotional materials if accepted.

For more information about taking better product photos at home, check out the videos on this page. Craft Lake City also hosts Application Assistance Day events to provide additional support to folks who have questions about photographing their work or navigating the application portal.

 

Schools or Groups Interested in Applying:

If you are interested in having your students apply to participate in Kid Row Sponsored By Utah Afterschool Network and would like to chat with a Craft Lake City representative about what that would look like please contact Morgana Faye our Artisan and Programs Coordinator, artisancoordinator@craftlakecity.com.

 

Jury Process:

After applications close, they are juried anonymously by a panel of third-party local arts experts. All Kid Row artisan’s personal information will remain anonymous to the jury. Jurors will solely have access to the applicant’s short answers and uploaded five images, which includes description and market price of the product.

 

Kid Row Exhibitor Space Info:

Each Kid Row artisan will be assigned a table on which to display their work. Items may be placed on top of the table for display, but for safety reasons, cannot be displayed behind, in front, or on the sides of the tables. Craft Lake City is not able to accommodate special placement requests for kid artisans. Electricity is not available to Kid Row artisans.

Craft Lake City allows up to two kid artisans to represent each accepted business in Kid Row. Due to space and safety restrictions, more than two kid artisans will not be allowed to represent a selected business on site at the DIY Fest. Only one application needs to be submitted per kid artisan business, but the name of the second kid artisan must be listed in the application as the business partner.

Kid Row Participation Fees:

Once accepted to exhibit in Kid Row Sponsored By Utah Afterschool Network, each kid artisan’s guardian is responsible for paying a $25 tabling fee and submitting the accompanying agreement by the date listed in the kid artisan’s acceptance email. This small tabling fee secures the kid artisan’s spot at the DIY Fest and helps Craft Lake City, a local nonprofit organization, to cover some of the production and equipment rental costs associated with Kid Row. Exhibitors who do not pay their tabling fee within the requested time may be required to pay a late fee or forfeit their spot as an exhibitor. Craft Lake City makes no guarantee that the rental of exhibit space by accepted exhibitors will result in a financial profit or even a return on investment. 

Kid Row Scholarship:

raft Lake City offers a limited number of financial scholarships to select Kid Row Sponsored By Utah Afterschool Network participants. The Kid Row Scholarships provide select kid artisans with waived exhibitor tabling fees. The Kid Row Scholarships are presented as part of Craft Lake City’s DIY Fest Inclusion Program, which is designed to support individuals from underrepresented and/or socially or economically excluded communities.

To be considered for a Kid Row Sponsored By Utah Afterschool Network Scholarship, kid artisans must indicate their interest in their Kid Row application or by emailing artisancoordinator@craftlakecity.com. Additionally, they must meet the following criteria:

  • The kid artisan must complete a Kid Row application (and pay the non-refundable $10 application fee or request a waiver) by Apr. 6, 2023
  • The kid artisan’s annual household income must fall below the 50% area median income bracket of their family’s county of residence
  • The kid artisan must be selected to participate in Kid Row based on the quality of their work
  • The kid artisan must be participating in Kid Row for the first time
Guardian Responsibility:

A parent or legal guardian is required to serve as Craft Lake City’s primary point of contact on behalf of each Kid Row applicant. This includes assisting with the application process, submitting fee payments, reviewing and signing exhibitor agreements, and communicating with Craft Lake City before, during, and after Kid Row.

A parent or legal guardian is required to be present with exhibiting Kid Row artisans at all times during Kid Row at the 15th Annual Craft Lake City DIY Festival Presented By Harmons, including for load-in, set up, and load-out. Each individual kid artisan must be accompanied by one legal guardian. One single legal guardian may be allowed for two siblings who are part of the same household and the same Kid Row business. 

Sales & Tax Information:

Craft Lake City does not take any money from commission or sales of Kid Row products during the course of the Festival. Sales taxes for items sold during the festival are required to be paid separately as the Festival qualifies as a special one-time event. Parents and legal guardians, please note that the Utah State Tax Commission will send tax forms to you about a week after the festival. You must complete these forms on behalf of your Kid Row artisan and file sales taxes on the kid artisan’s sales in order to participate. Parents and guardians may choose to file these forms in their own name, or in the name of their Kid Row artisan. For questions (or to request a replacement Special Event Tax Form should it not arrive), please contact the USTC at 801-297-6303 or specialevent@utah.gov. Reporting accurate sales tax helps Craft Lake City track the impact our events have on the local economy.

Exhibitor Responsibilities & Safety:

By applying and accepting Craft Lake City’s invitation, all exhibiting artists agree to comply with Craft Lake City, Craft Lake City DIY Festival and venue rules and regulations.

The exhibitor assumes all responsibility for safeguarding of their products and their displays at the 15th Annual Craft Lake City DIY Festival Presented By Harmons. We strongly encourage all exhibitors to purchase event insurance prior to the DIY Fest. 

Craft Lake City has the right to close, cancel or modify the Craft Lake City DIY Festival if any circumstances occur that would affect the safety of the event attendees or vendors.

By participating, the exhibitor understands that verbal and physical abuse of any kind is not welcome. Any individual who displays negative, crude, crass, belligerent or any other non-exemplary behavior that causes discomfort towards any person present at the Festival will be asked to leave. Craft Lake City reserves the right to determine what behaviors are deemed inappropriate and non-characteristic of Craft Lake City standards. We do not condone any racist, bigoted or unsafe behavior from any area of the Festival or within our community.

Parents and guardians of selected Kid Row artisans agree that images and information submitted through the application (with the exception of last names and contact information) may be used by Craft Lake City in promotional materials. Parents or guardians of selected kid artisans understand that any photos or video taken of guardians and Kid Row exhibitors by Craft Lake City staff, volunteers, or contractors at the public festival are the property of Craft Lake City, and can be reproduced and used/edited by Craft Lake City for documentary, educational, promotional, and other purposes.

The invited kid artisan and parent/guardian agrees to hold harmless Craft Lake City and the Craft Lake City DIY Festival, sponsors, partner organizations, coordinators, volunteers or employees, for any damage, loss, or theft to artwork, displays or other personal property, or injury to their person or character, virtual or otherwise, regardless of cause, resulting from their participation in this event.

 

2022 DIY Fest Artisan Betsy Croft Pottery

What is the DIY Festival?

The Annual Craft Lake City DIY Festival Presented By Harmons is Utah’s largest local-centric, three-day arts festival. The DIY Festival is an event created by locals, for locals, and celebrating all things local. It encompasses do-it-yourself culture as a whole, featuring handmade wares by local artists and makers, a Google Fiber STEM (science, technology, engineering and math) Building, music and dance performances, local food vendors and food trucks, a kids’ area, a DIY workshop area, a VIP lounge and more. The Annual Craft Lake City DIY Festival celebrates the best in all of us—our desire to make greatness from the mundane and share it with our friends. We strive to keep building upon our vision to make our community a more beautiful, self-sufficient, and harmonious place through our shared love of creating.

When and how will the the Annual Craft Lake City DIY Festival take place?

The 15th Annual Craft Lake City DIY Festival Presented By Harmons will take place on Fri., Aug. 11, Sat., Aug. 12 and Sun., Aug. 13, 2023 at the Utah State Fairpark. 

Inclusion Resources

The DIY Festival Inclusion Program seeks to create a Festival environment that is accessible to and representative of all Utahns in order to provide the community at large with opportunities to creatively and economically thrive. For more information and program details, visit the DIY Festival Inclusion Program page.

Accessibility

Do you have any questions about the accessibility of Craft Lake City events or programs? Would you like to request accommodations? Please contact us by emailing info@craftlakecity.com or calling 801-906-8521

Note: While Craft Lake City cannot guarantee that all accessibility requests can be met, our team is committed to making reasonable accommodations to ensure that attendees can successfully participate in our programs.