2022 Holiday Market Artisan Denise Plant

Artisan & Vintage Exhibitor Prospectus

Eligibility:

The Sixth Annual Craft Lake City Holiday Market is open to artisans and vintage vendors who currently reside & operate in the state of Utah. No dealers, agents or representatives are permitted. Because the purpose of the Craft Lake City Holiday Market is to showcase local makers and artisans, preference will be given to applicants whose items are handmade in Utah by the applicant. Craft Lake City reserves the right to reject any applications which do not fall within or meet our guidelines. Any applicant who has applied and is found to not meet requirement parameters will have their application forfeited with no refund of their application fee.

Original Work Regulation:

All creations must be original, handcrafted work. No commercial, AI generated, mass produced or manufactured work that is not made by the artist(s) will be accepted. Upon submission of images, the artisan guarantees the accuracy of the description of artwork presented and the authenticity of the artwork as original and created by their own hands. The jury reserves the right to reject any displays or items not in keeping with the character of the images submitted.

All artwork exhibited at the Craft Lake City Holiday Market must be of the quality and style represented by the artist in images submitted with the application as well as of the media category for which they are accepted.

Commitment to Availability:

Artisans must be present during the entire Craft Lake City Holiday Market and should personally staff their space, as attendees are enthusiastic to meet, speak with and shop from local creators. No agents, dealers or representatives may attend the Market in place of the artisan.

Application Fee:

The application fee is a non-refundable $25, to be paid online after completing the digital application. The application fee goes towards the cost of administrative processing and jurying, and the application will not be considered complete until the fee is paid.

If the $25 fee presents a challenge, application fee support may be available. Interested applicants may send an email to info@craftlakecity.com with a paragraph-length Statement Of Need prior to the application deadline (September 18,  2024).

Booth and Additional Fees:

• Exhibitor payment due date: October 23, 2024
• Exhibitor payment with late fee due date: October 30, 2024, no refunds after this date

Sub-Categories/Mediums:

• Accessories – Bags, belts, hats, keychains, etc.
• Apparel – Wearable works and clothing
• Artwork – Two-dimensional work created using painting, printmaking, photography, drawing, digital art, collage, illustration, or other techniques
• Baby & Child Products – Toys, children’s clothing, etc.
• Bath, Body & Apothecary – Skincare, soap, body oils, etc.
• Ceramics – Pottery
• Collective – Micro businesses that represent a group of local artisans united under a common goal or initiative
• Embroidery and Fiber Arts – Embroidered hoops, sewn and knit objects, macrame, etc.
• Home decor and housewares – Candles, plant holders, wall hangings, clocks, furniture, cooking tools, dinnerware, etc.
• Jewelry – Handcrafted necklaces, rings, bracelets and earrings
• Mission-driven – Local nonprofits, organizations and businesses interested in sharing information about their missions and programs with the creative community
• Pet – Accessories designed for use by dogs, cats, or other household pets
• ReWorked Vintage Goods – Handmade goods incorporating older, upcycled materials
• Stationery – Paper goods, cards, journals, pens, etc.
• Sculpture – Sculptural artworks made from clay, found/upcycled materials, glass, wood, ceramic or metal
• Vintage – Curated vintage clothing, furniture, accessories & home goods (‘90s & Y2K styles or earlier)
• World Market – Micro-businesses that are owned and operated by creatives located in Utah who collaborate with makers outside of the country. This may apply to New Americans in our local community or individuals involved in humanitarian and/or nonprofit efforts related to creative business growth. The local business owner must be directly involved in the design and creative process, and must participate in fair trade practices. Limited availability; subject to approval by Craft Lake City.

Photographs in your Application:

Strong images of your work are valuable to your application. Focus on capturing images of five single products that can provide insight into your craftsmanship and creativity for the jury. Note: By providing these images, applicants give Craft Lake City consent to use them in promotional materials if accepted.

For more information about taking better product photos at home, check out this video.

Jury Process:

After applications close, artisan applications are juried anonymously by a panel of local individuals. Jurors are not in any way employed, contracted or internally associated with Craft Lake City. All exhibitor applications remain anonymous to the jury, and jurors will only have access to the applicant’s uploaded five images, which includes description and market price of the product.

Commercial Food Exhibitors will be booked through the Craft Lake City Food Coordinator.

Invited Artisan and Vintage Exhibitor Fees*:

• 5’x8′ Exhibitor Space: $220
• 5’x10’ Exhibitor Space: $250
• Electricity for artisans/craft food/vintage exhibitors (optional): $150

*Above amounts include the cost of an Ogden City special event vendor license, which will be secured by Craft Lake City.

Exhibitors have until 11:59 p.m. MST on October 30, 2024 to receive a refund on the above exhibitor fees if they must cancel their participation in the Sixth Annual Craft Lake City Holiday Market. After this date, cancellations will be ineligible for a refund. Please note that the one-time application fee is non-refundable.

Exhibitor Space Info:

Holiday Market exhibitors will be placed indoors at The Union Station in Ogden. The following are the exhibitor space options for applicants in the Artisan, Vintage Exhibitor & Craft Food categories:

• 5’x8′ Space: 5′ deep x 8′ wide of designated floor space to set up a small “shop” fin the venue. No walls, tables or chairs provided. Exhibitors must bring a back wall that is no more than 7′ high by 8′ wide. 
• 5’x10′ Space: 5’ deep x 10’ wide of designated floor space to set up a small “shop” in the venue. No walls, tables or chairs provided. Exhibitors must bring a back wall that is no more than 7′ high by 10′ wide.

The dimensions above indicate the amount of designated floor space selected exhibitors will have for products AND customer foot traffic. Items may not be placed outside of the designated space. Walls will not be provided, but all exhibitors are required to bring a “back wall” with weights to visually separate them from their neighbors and make their space feel like a small store. This “back wall” can be made of fabric, wood, furniture or other materials. Side walls are not required but are highly encouraged. Tables and chairs will NOT be provided, but may be rented in advance if desired. For more information about preparing your required “back wall”, visit this webpage.

About Electricity:

Due to the limited availability of electricity at the venue, it is difficult to accommodate a high volume of power users. Craft Lake City does careful planning and testing to ensure we meet the needs of those who have requested and paid for electricity. As such, electrical access is priced to reflect its scarcity. Craft Lake City is also working towards becoming a zero waste event by using sustainable, low-energy initiatives, and encourages its exhibitors to utilize LED lights and battery-powered energy sources.

Unauthorized use of electricity puts other exhibitors at risk as it may cause outages. Participants who have knowingly not disclosed power needs prior to the event and are found to be using power may be asked to provide immediate, on-the-spot payment for power use.

Artisan Scholarship & Mentor Program:

Each year, Craft Lake City selects four eligible first-time Holiday Market exhibitors to participate in the Scholarship & Mentor Program. This opportunity provides waived participation fees, professional development training, networking opportunities and group mentorship with seasoned creative business owners. For eligibility guidelines and more information, please visit our Holiday Market Scholarship & Mentor Program page. 

Sales & Tax Information:

Craft Lake City provides exhibitors email addresses to the Utah State Tax Commission, so exhibitors can expect to receive their sales tax form via email within 2 weeks after the event. For questions (or to request a replacement Special Event Tax Form should it not arrive), please contact the USTC at 801-297-6303 or specialevent@utah.gov. Reporting accurate sales tax helps Craft Lake City track the economic impact our events have on the local economy. Please note that Craft Lake City does not take any money from commission or sales of your works or products during the course of the Holiday Market. 

Exhibitor Responsibilities & Safety:

By applying and accepting Craft Lake City’s invitation, all exhibitors agree to comply with Craft Lake City, Craft Lake City Holiday Market and venue rules & regulations.

The exhibitor assumes all responsibility for safeguarding of their products and their displays at the Craft Lake City Holiday Market on December 6 & 7, 2024. It is the exhibitor’s responsibility to insure their property. One available option that other local events have recommended is ACT Insurance, though it is up to the exhibitor to determine the best way to insure their property, and Craft Lake City assumes no responsibility in that decision.

Craft Lake City has the right to close the Craft Lake City Holiday Market if any unforeseen circumstances occur that would affect the safety of the event attendees or exhibitors. Exhibitors are required to commit to being available for both days of the Craft Lake City Holiday Market at the time of application and during acceptance of their invitation. Late cancellations may affect the exhibitor’s future opportunity to participate in the Annual Craft Lake City Holiday Market or DIY Fest. By participating, the exhibitor understands that abuse of any kind is not welcome. Any individual who displays negative, crude, crass, belligerent or any other non-exemplary behavior that causes discomfort towards any person present at the Market will be asked to leave. Craft Lake City reserves the right to determine what behaviors are deemed inappropriate and non-characteristic of Craft Lake City standards. We do not condone any racist, bigoted or unsafe behavior from any area of the event or within our community.

The exhibitor, when invited, agrees to hold harmless Craft Lake City, Eighteen Percent Gray, Craft Lake City Coordinators, Volunteers, Employees, the Venue and Venue Representatives, and Market Sponsors for any damage, loss or theft to artwork, displays or other personal property, or injury to their person, regardless of cause resulting from their participation in this event. The exhibitor agrees to abide by all the rules and regulations set.

Exhibitor Rules & Regulations

 General Venue & Market Rules:

• All exhibitors are required to adhere to the rules that the venue has established for event exhibitors. Failure to do so may result in removal from the event and may jeopardize your participation in future events.
• All laws of the city, county and State of Utah must be strictly adhered to.
• Craft Lake City will secure a Special Event Vendor Permit on behalf of all exhibitors.

Setting Up:

• Exhibitors must use their assigned load-in times and zone instructions, which will be provided one week in advance of the Holiday Market. NO EXCEPTIONS. Anyone arriving after designated load-in time risks forfeiting their participation in the Sixth Annual Craft Lake City Holiday Market and other Craft Lake City events.
• Exhibitors must be in their spaces 1 hour before the event starts on their designated participation day. Exhibitors who are not in their spaces by this time will risk forfeiting their participation.
• Exhibitors may not leave the Market early unless given a specific exemption by Craft Lake City staff prior to the event.
• Exhibitors must use their assigned spot and shall not overflow into adjoining areas.
• Exhibitors will not move any Market or Union Station furniture (chairs, tables, garbage cans, etc.) for any reason.
• No tape of any kind may be used on Holiday Market property (light poles, rails, etc.)
• Every display must be installed so as to provide access and visibility of any fire panel, pull station, visual audio device, and/or exit signs. Venue reserves the right to update any fire or safety regulations at any time.
• There is an additional fee for using electricity. Exhibitors found using electricity onsite without prior payment will be charged immediately or kindly be asked to cease usage by their Zone Managers. At no time may an exhibitor make additions or modifications to electrical services. The venue and organizers do not assume responsibility or liability for electrical failures of any kind, for damage to equipment or property caused by drops or increases in power supply, low voltage, or power surges and shall not be liable for loss of profits or revenue, loss of use of equipment, cost of capital, or cost of equipment.
• All equipment, extension cords, power strips, additional lighting, hand trucks, etc. are the exhibitor’s responsibility, if they’ve purchased electricity. Only heavy-duty, three-prong, rubber or neoprene extension cords are permitted; ordinary two-wire extension cords are forbidden. Power strips are allowable but may not be “daisy-chained” by plugging one power strip into another.
• Parking will be available for exhibitors in the Union Station parking lot on a first-come, first-served basis. Street parking will also be available.

During the Holiday Market:

• Exhibitors may not sublease their spaces or sell items unrelated to those in their market application. 
• No alcoholic beverages may be brought in from outside the venue. Exhibitors violating this rule may be asked to leave by security.
• Controlled substances, drug paraphernalia, and items prohibited by state or federal laws may not be produced, manufactured, dispensed, advertised or possessed at the Market.
• The Sixth Annual Craft Lake City Holiday Market is a smoke-free environment. Smoking is allowed only outside the event. Re-entry is permitted with a hand stamp.
• Service animals are allowed on-site.
• No free stickers or decals may be distributed unless they are added to the bag of a paying customer’s purchase.
• If selling knives or sharp objects of any kind, they must be boxed and sealed.
• Up to 2 individuals can represent each creative business during the Holiday Market. We recommend identifying one primary person to work the booth, and scheduling helpers to change shifts or replacing your primary booth manager at specific times for food and bathroom breaks.
• Craft Lake City reserves the right to require exhibitors to remove or reorganize items in their space for safety or other concerns.