Holiday Market Application Prospectus

Second Annual Craft Lake City Holiday Market:
One Event, Two Ways to Participate!

Calling all Utah makers! Celebrate the season at the Second Annual Craft Lake City Holiday Market! This year, Craft Lake City is offering two exciting opportunities to apply to participate in our Annual Holiday Market:

  • Option One: In-Person!

    We are excited to return to The Monarch in Ogden’s Nine Rails Creative District to produce the Second Annual Craft Lake City Holiday Market! Now a two-day event, our in-person market will be held on Fri., Dec. 4 from 4 p.m. – 10 p.m. and Sat., Dec. 5 from 11 a.m.- 5 p.m. Due to social distancing measures, limited exhibitor spots are available. Although the Second Annual Craft Lake City Holiday Market is a two day event for the public, exhibitors will only participate on a single day—either Friday or Saturday. A new set of exhibitors will load in and load out each day of the market. This will allow twice as many exhibitors the opportunity to participate without the stress of creating new inventory for a two day event. Craft Lake City is taking careful precautions to create a safe environment for makers, attendees, staff and volunteers based on governmental covid-19 guidelines. Masks will be required to be worn by all attendees, staff, participants and volunteers. Holiday Market tickets will be sold to the public in advance in two-hour shopping increments with a limited amount of attendees scheduled to shop during each segment. In-house Monarch artists will open their studios for the event. Applications for the in-person Second Annual Craft Lake City Holiday market are open to artisans through Thurs., Oct. 15 at midnight.

     

  • Option Two: Online Profiles & Virtual Meetups!

    Are you interested in participating in our Annual Holiday Market but not yet ready to vend at an in-person event? Craft Lake City understands and is happy to provide an alternative—the Online Craft Lake City Holiday Market with live virtual meet ups in our custom-made, virtual reality, holiday wonderland. This online market will emphasize retail sales by highlighting exhibitor profiles through a brand new web design that allows creatives the autonomy to update and organize information that best describes them. Similar to past Craft Lake City artisan profiles, product images, descriptions, pricing, bios, links to web stores and social media accounts will be included. New to the format is the option to include IGTV, vimeo or youtube video links (think DIY Videos, intro videos, studios tours, etc.). Exhibitors may log into their account as often as they like and with updates made in real time. The Online Craft Lake City Holiday Market will launch Nov. 1 and run through Nov. 30, with two live virtual meetup events taking place on Fri., Nov. 6 & Fri., Nov. 20 from 6 p.m. – 8 p.m. online holiday market applications are open to artisans through Tue., Oct. 20. 

Both Holiday Market platforms will feature handmade gifts by dozens of Utah’s top artisans. Please email artisancoordinator@craftlakecity.com if you have any questions. Exhibitors are welcome to apply to both options, but must submit separate applications for the online and in-person markets. Please note that there are separate $20 non-refundable application fees required for the In-Person and Online Markets to help support Craft Lake City’s nonprofit administrative costs.

Ready to submit an application to the in-person or online Holiday Market?

APPLY HERE! 

For more information about the online and in-person markets, click below!

 

Craft Lake City Holiday Market Scholarship program

The Craft Lake City Holiday Market Festival nourishes individual artisans and small business owners in Utah by promoting DIY culture and providing them with opportunities to attract new customers, promote their work to new audiences, seek new opportunities, network with other Utah creatives and grow their sales. Craft Lake City wants to ensure that these opportunities are available to all Utah communities.

In support of this goal, Craft Lake City designed the Artisan Scholarship Program, which will benefit five first-time individual Holiday Market exhibitors. Interested creatives may send an email to amy@craftlakecity.com with a paragraph-length statement of interest and need.

The Second Annual Craft Lake City Holiday Market will be held in two different formats; in-person at the Monarch in Ogdens Nine Rails Creative District and online at craftlakecity.com. Craft Lake City is prioritizing the safety of the public, artisans, and volunteers with strict mask-wearing, socially distance guidelines including smaller in-person exhibitor numbers. Therefore the Artisan Scholarship and Mentor Program is only available for the online version of the Holiday Market. This year five accepted Artisan Scholars will receive waived fees for the Online Holiday Market. 

Holiday Market Application Fee Assistance

Our Application Assistance Fee Program is designed to support local creatives interested in applying to the Craft Lake City Holiday Market, but have a financial challenge paying the application fee.

Application fee support is provided by generous grants, donors or other additional funding sources. This funding assists qualified applicants with covering a portion of their Craft Lake City Holiday Market application fee. For more information on program eligibility email amy@craftlakecity.com.

Interested creatives may send an email to amy@craftlakecity.com with a paragraph-length statement of need prior to the application deadline (Midnight on Oct., 13 for In-person applications and Midnight Oct. 20 for Online applications) to inquire about potential application fee support.

Application Assistance

Due to COVID 19 Craft Lake City is unable to host in person application assistance events. In lue of these in person events we are providing the following online resources to assist applicants as they navigate the application process. 

In-Person Market Application Prospectus


APPLY HERE FOR THE IN-PERSON MARKET

Eligibility:

The in-person Second Annual Craft Lake City Holiday Market is open to individual makers who currently reside & operate in the state of Utah. No dealers, agents or representatives are permitted. Because the purpose of the Craft Lake City Holiday Market is to showcase local makers and artisans, preference will be given to applicants whose items are designed and handmade in Utah by the applicant. Craft Lake City reserves the right to reject any applications which do not fall within or meet our guidelines. Any applicant who has applied and is found to not meet requirement parameters will have their application forfeited with no refund of their application fee. In order to comply with covid-19 guidelines and to be fair to individual artisans, online and in-person artisans may not share exhibitor spaces. Additionally, artisan collectives and world market exhibitors will not be eligible for the Holiday Market.  

Original Work Regulation:

All creations must be original, handcrafted work. No commercial, mass produced or manufactured work that is not made by the artist(s) will be accepted. Upon submission of images, the artisan guarantees the accuracy of the description of artwork presented and the authenticity of the artwork as original and created by their own hands. The jury reserves the right to reject any displays or items not in keeping with the character of the images submitted.

All artwork exhibited at the Market must be of the quality and style represented by the artist in images submitted with the application as well as of the media category for which they are accepted.

Commitment to Availability:

The In-person Second Annual Craft Lake City Holiday Market will take place at The Monarch in the Nine Rails Creative District in Ogden, UT on Fri., Dec. 4 from 4 p.m. – 10 p.m. and Sat., Dec. 5 from 11 a.m.- 5 p.m. A different group of exhibitors will participate each day of the market, as scheduled by Craft Lake City. Applicants must be available to participate on the day they are assigned, and therefore should plan in advance to be available for either Friday OR Saturday. Participants must have a representative present on-site during the entire day they are participating during the Second Annual Craft Lake City Holiday Market, including setup, load-in and load-out times. Failure to disclose your availability resulting in a no-show or leaving and closing your space early can affect your current or future participation in Craft Lake City events. Please note that Craft Lake City does not provide space sitters.

In-Person Market Application Fee: $20

Holiday Market application fees are non-refundable, and help to support Craft Lake City’s costs associated with administrative processing and jurying. The application fees are paid online after completing the digital application. There are separate fees required for the in-person and on-site applications.

Categories/Mediums:
  • Accessories – bags, belts, hats, keychains, etc.
  • Apparel – wearable works and clothing
  • Artwork – two-dimensional work created using painting, printmaking, photography, drawing, digital art, collage, illustration, or other techniques
  • Baby & Child Products – toys, children’s clothing, etc. 
  • Bath, Body & Apothecary – skincare, soap, body oils, etc.
  • Ceramics and pottery
  • Embroidery and Fiber Arts – embroidered hoops, sewn and knit objects, macrame, etc.
  • Food (pre-packaged) Commercial or Craft Food
  • Food trucks- food prepared in a truck for large-scale events, must be registered with the Weber County Health Department to be eligible to participate.
  • Holiday – holiday-themed items
  • Home decor and housewares – candles, plant holders, wall hangings, clocks, furniture, cooking tools, dinnerware, etc. 
  • Jewelry  – necklaces, rings and earrings
  • Mission-driven – local nonprofits, organizations and businesses interested in sharing information about their missions and programs with the creative community. 
  • Stationary – paper goods, cards, journals, pens, etc.
  • Sculpture – sculptural artworks made from clay, found/upcycled materials, glass, wood, ceramic or metal
  • Vintage – curated clothing, furniture, and other items that predate 1989

Note: In order to comply with covid-19 guidelines and to be fair to individual artisans, in-person market participants may not share exhibitor spaces, additionally, artisan collectives and world market exhibitors will not be eligible for the Holiday Market. 

Application Photos & Public Info:

Strong images of your work are valuable to your application. Focus on capturing images of five single products that can provide insight to the jury of your craftsmanship and creativity.

You will also be asked to provide a square image that best represents your creative business. This image will be used in your exhibitor profile if you are accepted.

In addition to images, artisans will be invited to provide a short company description or artist bio, social media links, a webstore link, and optional video link. In advance of the in-person market, exhibitors will be listed on the Craft Lake City website by name. After the market, exhibitors will receive an online profile including these images and info, and we plan to make the profiles available to be modified by the exhibitor. If Craft Lake City must make changes to the profiles on behalf of the exhibitor, fees will apply.

Jury Process:

The Second Annual Craft Lake City Holiday Market is a curated event. Artisan applications will be juried, and artisans will be selected based on the quality of their work.

Invited Participant Fees for the In-Person Market
  • Artisan and Craft Food 5’x10′ Space: $105
  • Artisan and Craft Food 10’x10′ Space: $185
  • Commercial Food Space: $285-$315
  • Outdoor Food Trucks: $285-$315 for one day, $385-$415 for two days.  Pricing determined by type of food truck (small vs. large commercial).
  • Electricity (optional): $80

*Fees are for ONE day of participation unless otherwise noted. Above amounts include the cost of an Ogden City special event vendor license, which will be secured by Craft Lake City.

In-Person Market Artisan Exhibitor Space Info:

Holiday Market exhibitors will be placed indoors at The Monarch in Ogden. Following are the exhibit space options for applicants in the Artisan and Vintage category:

  • 5’x10′ Space: 5’ deep x 10’ wide of designated floor space to set up a small “shop” in the venue. No walls, tables, weights or chairs provided (though tables and chairs may be rented for a fee). Exhibitor must bring a back wall that is no more than 7′ high by 10′ wide, with at least 4 weights weighing 25lbs each to secure it.
  • 10’x10’ Space: 10’x10’ of designated floor space to set up a “shop” in the venue. No walls, tables, weights or chairs provided (though tables and chairs may be rented for a fee). Exhibitor must bring a back wall that is no more than 7′ high by 10′ wide, with at least 4 weights weighing 25lbs each to secure it. Exhibitors who have a large display and inventory to fill the space should apply for a 10’x10′ space.
  • Commercial Food: A limited number of commercial food vendors will be allowed at the In-Person Holiday Market. All food must be pre-packaged with a clear list of ingredients on the packaging. NO SAMPLING of food will be allowed at the In-Person Holiday Market.
  • Food Trucks: A limited number of food trucks will be located outside of The Monarch during the Holiday Market. All food trucks will be required to provide all necessary equipment to prepare and serve their menu items acceptable to both health and fire regulations. Food trucks will be required to provide their own generators.

The dimensions above indicate the amount of designated floor space selected exhibitors will have for products. Items may not be placed outside of the designated space. Walls will not be provided, but all artisans are required to bring a “back wall” with weights to visually separate them from their neighbors and make their space feel like a small store. This “back wall” can be made of fabric, wood, furniture or other materials. Side walls are not required but are highly encouraged. Tables and chairs will NOT be provided, but may be rented in advance if desired.

About Electricity:

Due to the limited availability of electricity at the venue, it is difficult to accommodate a high volume of power users. Craft Lake City does careful planning and testing to ensure we meet the needs of those who have requested and paid for electricity. As such, electrical access is priced to reflect its scarcity. Craft Lake City is also working towards becoming a zero waste event by using sustainable, low-energy initiatives, and encourages its exhibitors to utilize LED lights and battery-powered energy sources.

Unauthorized use of electricity puts other exhibitors at risk as it may cause outages. Participants who have knowingly not disclosed power needs prior to the event and are found to be using power may be asked to provide immediate, on-the-spot payment for power use.

About Wifi at the Venue:

Wi-Fi is not reliable, nor is it secure at the venue. Exhibitors must be prepared to rely on cellular data and backup device batteries for accepting contactless payments. 

Insurance & Product Responsibility:

Exhibitors assume all responsibility for safeguarding their products and securing insurance for their property. Other local events have recommended ACT Insurance, though it is up to the exhibitor to determine the best way to insure their property, and Craft Lake City assumes no responsibility in that decision. Craft Lake City is not responsible for lost or stolen items, and exhibitors are advised to use their best judgment in how to best protect their products and displays.

Cancelation Policy:

Holiday Market exhibitor fees are non-refundable. 

Craft Lake City reserves the right to cancel or close the in-person holiday market for any reason or to prioritize the safety and security of attendees and participants. In the event that Craft Lake City must cancel the in-person experience, our team will work with participants to find a solution that takes the needs of both parties into consideration. 

If an in-person Holiday Market exhibitor must cancel their participation due to an emergency situation, Craft Lake City will work with the exhibitor to provide a solution that takes the needs of both parties into consideration. 

Covid Precautions:

Craft Lake City will be taking careful precautions to create a safe environment for makers and attendees based on governmental covid-19 guidelines. Masks will be required to be worn by all attendees, staff, participants and volunteers. Social distancing will be enforced, and exhibitor spots will be limited. Attendees will pre-register and attend during specific time slots to control visitor numbers. Artisans will be required to offer contact-free payment options only. Craft Lake City and The Monarch will employ comprehensive, frequent cleaning practices before, during and after the event. Craft Lake City reserves the right to modify and enforce practices and requirements in accordance with covid-19 precautions as necessary.

Sales & Tax Information:

Craft Lake City does not take any money from commission or sales of your works or products during the course of the Craft Lake City Holiday Market. The Utah State Tax Commission will mail you a required sales tax form to complete approximately one week after the Craft Lake City Holiday Market. It is the exhibitor’s responsibility to pay the appropriate taxes from sales at the end of the event.

Exhibitor Responsibilities & Safety:

By applying and accepting Craft Lake City’s invitation, all exhibiting artists agree to comply with Craft Lake City, Craft Lake City Holiday Market and venue rules & regulations.

The exhibitor assumes all responsibility for safeguarding their products and their displays at the Craft Lake City Holiday Market. It is the exhibitor’s responsibility to insure their property. One available option that other local events have recommended is ACT Insurance, though it us up to the exhibitor to determine the best way to insure their property, and Craft Lake City assumes no responsibility in that decision.

Craft Lake City has the right to close the Craft Lake City Holiday Market if any unforeseen circumstances occur that would affect the safety of the event attendees or vendors. Vendors are required to disclose their availability to participate in the Craft Lake City Holiday Market at the time of application and during acceptance of their invitation. Failure to do so may affect the exhibitor’s future opportunity to participate in the Craft Lake City Holiday Market. By participating, the exhibitor understands that abuse of any kind is not welcome. Any individual who displays negative, crude, crass, belligerent or any other non-exemplary behavior that causes discomfort towards any person present at the Market will be asked to leave. Craft Lake City reserves the right to determine what behaviors are deemed inappropriate and non-characteristic of Craft Lake City standards. We do not condone any racist, bigoted or unsafe behavior from any area of the event or within our community.

The exhibitor, when invited, agrees to hold harmless Craft Lake City, Eighteen Percent Gray, Craft Lake City Coordinators, Volunteers, Employees, the Venue and Venue Representatives, and Market Sponsors for any damage, loss, or theft, to artwork, displays or other personal property, or injury to their person or character, regardless of cause resulting from their participation in this event. The exhibitor agrees to abide by all the rules and regulations set.

Online Market Application Prospectus

APPLY HERE FOR THE ONLINE MARKET

Eligibility:

The Online Craft Lake City Holiday Market is open to individual makers and craft foodies who currently reside & operate in the state of Utah. No dealers, agents or representatives are permitted. Because the purpose of the Craft Lake City Holiday Market is to showcase local makers and artisans, preference will be given to applicants whose items are designed and handmade in Utah by the applicant. Craft Lake City reserves the right to reject any applications which do not fall within or meet our guidelines. Any applicant who has applied and is found to not meet requirement parameters will have their application forfeited with no refund of their application fee. Artisan collectives and world market exhibitors will not be eligible for the online Holiday Market.

Original Work Regulation:

All creations must be original, handcrafted work. No commercial, mass produced or manufactured work that is not made by the artist(s) will be accepted. Upon submission of images, the artisan guarantees the accuracy of the description of artwork presented and the authenticity of the artwork as original and created by their own hands. The jury reserves the right to reject any displays or items not in keeping with the character of the images submitted.

All artwork exhibited at the Market must be of the quality and style represented by the artist in images submitted with the application as well as of the media category for which they are accepted.

Commitment to Availability:

Online Holiday Market participants must meet all deadlines and requirements as communicated by Craft Lake City. Online exhibitors are encouraged (but not required) to attend the virtual reality artisan meet-up events on Fri., Nov. 6 & Fri., Nov. 20 from 6 p.m. – 8 p.m.

Online Holiday Market Application Fee: $20

Holiday Market application fees are non-refundable, and help to support Craft Lake City’s costs associated with administrative processing and jurying. The application fees are paid online after completing the digital application. There are separate fees required for the in-person and on-site applications.

Categories/Mediums:
  • Accessories – bags, belts, hats, keychains, etc.
  • Apparel – wearable works and clothing
  • Artwork – two-dimensional work created using painting, printmaking, photography, drawing, digital art, collage, illustration, or other techniques
  • Baby & Child Products – toys, children’s clothing, etc. 
  • Bath, Body & Apothecary – skincare, soap, body oils, etc.
  • Ceramics and pottery
  • Commercial food – food prepared in a truck for large-scale events, or pre-packaged food items made by hand by a large team or company. All required licenses and permits must be secured and paid for by vendor if accepted.
  • Craft food – pre-packaged treats and edible goodies, must be made in a commercial kitchen by a small-scale team or company. All required licenses and permits must be secured and paid for by artisan if accepted.
  • Embroidery and Fiber Arts – embroidered hoops, sewn and knit objects, macrame, etc.
  • Holiday – holiday-themed items
  • Home decor and housewares – candles, plant holders, wall hangings, clocks, furniture, cooking tools, dinnerware, etc. 
  • Jewelry  – necklaces, rings and earrings
  • Mission-driven – Local nonprofits, organizations and businesses interested in sharing information about their missions and programs with the creative community. 
  • Stationary – paper goods, cards, journals, pens, etc.
  • Sculpture – sculptural artworks made from clay, found/upcycled materials, glass, wood, ceramic or metal
  • Vintage – curated clothing, furniture, and other items that predate 1989

Note: In order to comply with covid-19 guidelines and to be fair to individual artisans, online and in-person artisans may not share exhibitor spaces. Additionally, artisan collectives and world market exhibitors will not be eligible for the Holiday Market. 

Application Photos & Public Info:

Strong images of your work are valuable to your application. Focus on capturing images of five single products that can provide insight to the jury of your craftsmanship and creativity.

You will also be asked to provide a horizontal, square and vertical image that best represents your creative business. These images will be used in your exhibitor profile if you are accepted.

If Craft Lake City must make changes to the profiles on behalf of the exhibitor, fees will apply.

A Focus on Online Exhibitor Profiles

The Online Holiday Market market will emphasize online retail sales by highlighting artisan profiles through a brand new web design. Craft Lake City’s new design allows exhibitors the autonomy to update and organize information and images in their profiles. Similar to past Craft Lake City exhibitors profiles, product images, bios, links to web stores and social media accounts will be included. New to the format this year will be the option to include IGTV, vimeo or youtube video links (think DIY Videos, intro videos, studios tours, etc.). 

If Craft Lake City must make changes to a profile on behalf of an exhibitor, fees will apply.

Jury Process:

The Second Annual Craft Lake City Holiday Market is a curated event. Artisan applications will be juried, and artisans will be selected based on the quality of their work.


Invited Online Holiday Market Participant Fees:
  • Artisans and Craft Foodies: $49.95+
  • Small Commercial Foodies: $99.95+
  • Large Commercial Foodies: $149.95+

Craft Lake City will not take commissions on sales during the online festival. Instead, artisans and craft foodies will have the opportunity to determine what fee amount they are in a position to pay within a predetermined range. Accepted artisans will be asked to select a payment that works best for them between $49.95–$199.95, while accepted small commercial vendors will select an amount between $99.95-$249.95, and large commercial vendors will select a fee that works for them between $149.95-$299.95. If artisans or food vendors have the ability to make a higher payment, those funds will support Craft Lake City’s nonprofit mission and ensure that the organization will survive this difficult time. If the fees do not work for selected participants, the applicants may choose not to participate without penalty however, application fees are non-refundable.

Sales & Shipping:

Participating makers will manage the final sales of their products in their own online stores, and will oversee the shipping of their items in a timely manner. Craft Lake City expects all participants to clearly communicate with customers about their shipping process and timeline. 

Sales & Tax Information:

Craft Lake City does not take any money from commission or sales of your works or products during the course of the Craft Lake City Holiday Market. The Utah State Tax Commission will mail you a required sales tax form to complete approximately one week after the Craft Lake City Holiday Market. It is the exhibitor’s responsibility to pay the appropriate taxes from sales at the end of the event.

Exhibitor Responsibilities & Safety:

By applying and accepting Craft Lake City’s invitation, all exhibiting artists agree to comply with Craft Lake City, Craft Lake City Holiday Market and venue rules & regulations.

The exhibitor assumes all responsibility for safeguarding their products and their displays at the Craft Lake City Holiday Market. It is the exhibitor’s responsibility to insure their property. One available option that other local events have recommended is ACT Insurance, though it us up to the exhibitor to determine the best way to insure their property, and Craft Lake City assumes no responsibility in that decision.

Craft Lake City has the right to close the Craft Lake City Holiday Market if any unforeseen circumstances occur that would affect the safety of the event attendees or vendors. Vendors are required to disclose their availability to participate in the Craft Lake City Holiday Market at the time of application and during acceptance of their invitation. Failure to do so may affect the exhibitor’s future opportunity to participate in the Craft Lake City Holiday Market. By participating, the exhibitor understands that abuse of any kind is not welcome. Any individual who displays negative, crude, crass, belligerent or any other non-exemplary behavior that causes discomfort towards any person present at the Market will be asked to leave. Craft Lake City reserves the right to determine what behaviors are deemed inappropriate and non-characteristic of Craft Lake City standards. We do not condone any racist, bigoted or unsafe behavior from any area of the event or within our community.

The exhibitor, when invited, agrees to hold harmless Craft Lake City, Eighteen Percent Gray, Craft Lake City Coordinators, Volunteers, Employees, the Venue and Venue Representatives, and Market Sponsors for any damage, loss, or theft, to artwork, displays or other personal property, or injury to their person or character, regardless of cause resulting from their participation in this event. The exhibitor agrees to abide by all the rules and regulations set.