FAQ For Exhibitors

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Before the Holiday Market

Do I have to exhibit both days of the Holiday Market to participate?

Yes, we are only accepting applications for 2-day exhibitors for the Sixth Annual Craft Lake City Holiday Market.

Does Craft Lake City charge a commission on sales?

Craft Lake City enacts our mission to uplift local creative businesses by providing a platform for local makers to sell their wares, gain exposure in the creative community and by not charging commission on sales. This allows exhibitors to receive 100% of the profits made by selling their handmade products at the Annual Craft Lake City Holiday Market.

Are there scholarship opportunities available or way to get help covering the application fee?

As part of Craft Lake City’s Diversity & Inclusion initiatives, we have options for folks experiencing financial difficulties to still be part of the Holiday Market! For details about our different inclusion programs such as Application Fee Support & our Scholarship & Mentor Program as well as eligibility guidelines for our various programs, please check our Community Inclusion page. 

Please note that to be considered for any of the scholarships offered through our Scholarship & Mentor Program, you will need to complete & submit a scholarship application AND an official Holiday Market application. For additional application questions or fee support inquiries, please reach out to us at info@craftlakecity.com or 801-906-8521. For STEM exhibitors seeking scholarship opportunities, please reach out to stem@craftlakecity.com. 

If you are interested in applying to the Holiday Market but the application fee presents a barrier to entry, application fee support may be available from grants, donors or other additional funding sources. Interested creatives may send an email to info@craftlakecity.com with a paragraph-length Statement Of Need prior to the application deadline (September 18, 2024) to inquire about potential fee support.

Are you interested in donating to support application fees for prospective artisans or performers participants? Please email sponsorships@craftlakecity.com to find out how!

I live in a neighboring state, can I participate as an exhibitor?

The Annual Craft Lake City Holiday Market is a highlight of Utah’s best creatives. As of now, participants must currently reside & operate in the state of Utah.

When will I get my space assignment and load-in/load-out times?

Craft Lake City will provide your space assignment to you at your assigned load-in time when you arrive on-site. Craft Lake City cannot disclose exact exhibitor locations or provide details about the exhibitor map in advance due to inevitable last-minute changes to the lineup/map. Your load-in and load-out times will be provided to you at least one week prior to the market. You will be assigned a specific load-in and load-out time slot, so please plan to keep your schedule open that entire day to avoid conflicts.

What does the exhibitor fee cover?

Exhibitor fees allow Craft Lake City to provide a safe, equitable and supportive environment for our exhibitors while ensuring a positive, high-quality market experience for local makers to gain exposure, find community & sell their handmade items. As a nonprofit organization, the exhibitor fees go toward the time that Craft Lake City dedicates to uplifting the creative community of Utah at the Holiday Market through months of careful planning, market logistics, organization, exhibitor communications, exhibitor promotion & curation of the event. Additionally, exhibitor fees go toward the rental costs associated with the space allocated to you during the duration of the Annual Craft Lake City Holiday Market.

Why is the "back wall" required & how do I make one?

In order to highlight your work and allow it to shine at our market, Craft Lake City requires all exhibitors to bring a “back wall” to create your own “shop”. This also helps to physically separate you from your neighbors, as exhibitors may be placed back-to-back as well as directly next to each other. Our team has worked diligently to compile a resource with tips to construct your required “back wall” with examples, various options to help you create a “back wall” that fits your needs and how to arrange your exhibitor space to invite customers in and help you stand out. Please visit our webpage “Create ‘Walls’ In Your Space” to access this resource and feel free to get as creative as you want with it!  

The walls can be made of fabric, wood, furniture or other materials but may not exceed 10 feet in height due to safety and Ogden Union Station regulations. Each wall must span the majority of the width of your space but not beyond it (as designated in your acceptance email), as to not encroach on other exhibitor spaces (including hardware, base and weights). Walls must be secured with 20lb weights on each side for safety. Side walls for your display are optional.

Will Craft Lake City provide tables & chairs or weights to secure my “back wall”?

Craft Lake City encourages bringing your own equipment, but tables and chairs can be RENTED from Craft Lake City at a cost for the duration of your market participation. Once accepted into the event, you can indicate the requested number of each of these items in the shopping cart when paying exhibitor fees. Any rental items that you pay for will be placed in your exhibitor space by your time of arrival at the event. While weights are NOT provided, they can be as simple as sandbags or water jugs!

Why is the electricity option so expensive?

Access to electricity at the event venue is exceedingly limited. Therefore, to discourage a high volume of power users, Craft Lake City charges a premium fee for access to electricity during the market. Craft Lake City does careful planning and testing to ensure we meet the needs of those who have paid for electricity. Exhibitors who have not disclosed their power needs before the event may be penalized and will be charged an immediate, on-the-spot payment for power use. Exceeding our power allotment might result in power outages. Additionally, we highly recommend that all exhibitors bring portable chargers and batteries (that do not require electricity) for cell phones, iPads and other electronics used for payment processing.

Should I plan on lighting my display if I don’t want to opt-in for the electricity feature?

Craft Lake City encourages exhibitors who would like to add special lighting to their space to utilize battery-powered lights. Displays can also greatly benefit from battery-powered lighting to really stand out & showcase the merchandise well! Lighting throughout the event venue is not uniform, so we strongly recommend considering a portable, battery-powered lighting option to amplify your display.

Will I have access to WiFi at the event?

To ensure a positive experience, please plan on bringing a hotspot device or using cellular data to access the internet and to process digital payments while on-site at the market. Due to the huge number of people on-site at the market, Craft Lake City can NOT offer a secured or reliable WiFi connection for exhibitors.

What should I bring with me?

See our Holiday Market exhibitor checklist for a list of the items you will want to consider bringing to make sure you have a great experience. Please note that all exhibitors are required to bring a “back wall.” See above for more details!

What if I have to cancel my participation?

If an exhibitor must cancel their participation due to an emergency situation, Craft Lake City will work with the exhibitor to provide a solution that takes the needs of both parties into consideration. All exhibitors are required to contact Craft Lake City if they are exhibiting COVID-like symptoms, or if they have come into contact with individuals who have symptoms or who recently tested positive for COVID. While Craft Lake City does have a cutoff date to cancel participation & receive a refund (10/30/24 by 11:59 p.m. MST), please reach out to us with any last-minute emergency circumstances that might jeopardize your ability to participate as an exhibitor.

Do I need to have insurance to participate in the market?

Craft Lake City does not require exhibitors to purchase insurance to participate in the Holiday Market, although we highly recommend it. 

The exhibitor assumes all responsibility for safeguarding of their products and their displays at the Craft Lake City Holiday Market on December 6-7, 2024.

Setting Up/During the Holiday Market

Where should I park?

There is free parking available at the venue, and there are free parking options on the street.

How does the load-in process work?

Every exhibitor will receive a specific load-in time via email one week before the event (along with detailed instructions). We have a very large number of exhibitors to load in during a narrow time frame, therefore vendors must load in during their assigned time to prevent bottlenecking at our loading zones. A limited number of volunteers will be available to help, but we strongly recommend that all exhibitors bring an assistant and a hand truck/dolly to make load-in easier.

Does Craft Lake City provide booth sitters?

Due to liability reasons & limitations on staffing, Craft Lake City & its volunteers CANNOT booth-sit for exhibitors. Accepted exhibitors will each receive two comp tickets per day they are exhibiting, which are intended to be distributed amongst friends, family members, or business partners who will be able to help cover the exhibitor’s booth for breaks throughout the weekend. It is important to coordinate coverage before the event, as this will allow you to take meal breaks, use the bathroom, do some shopping, and mingle with other exhibitors while still having your booth operational for attendees. Craft Lake City will send these comp tickets in the mail approx. 2 weeks leading up to the event, so please plan on distributing these tickets accordingly to ensure the help you need during the event.

Why do I need to wear my exhibitor credentials (badge)?

Holiday Market exhibitor credentials help both attendees and staff identify you as an exhibitor. Wearing these credentials helps ensure that Holiday Market exhibitors can easily exit/reenter the event if needed. Credentials are non-transferable. Anyone caught passing them to others not working the market will be asked to leave and may jeopardize their participation in future Craft Lake City events. All exhibitors are required to wear their credentials at all times during market hours, beginning 1 hour prior to gates opening to the public on each day of your market participation.

How do I secure my space in between event days?

While it is up to the individual exhibitor, Craft Lake City highly recommends for all exhibitors to plan on taking any portable valuables (eg. cash box, electronics, etc.) with them overnight. We also recommend exhibitors store their products in bins under any tables or furniture they have in their space and drape a large tablecloth over them. While Craft Lake City secures the Ogden Union Station will be locked overnight, Craft Lake City cannot guarantee & is not responsible for the safety of your items.

Do shoppers purchase directly from exhibitors or do they check out through Craft Lake City?

Shoppers will purchase directly from each exhibitor, who will receive 100% of the profits made from their sales at our market, as Craft Lake City does not take commission. While it is up to each individual exhibitor, Craft Lake City highly recommends for all exhibitors to be prepared to offer contactless payments (Square, Paypal, Venmo, etc.) as well as a cash option, because the more payment options an exhibitor has, the more opportunities there will be to make a sale! If you are planning to offer cash as a payment option, please remember to bring small bills and change.

Where can I smoke?

The Annual Craft Lake City Holiday Market is a smoke-free environment. Smoking is allowed only outside the venue, 25 feet or more from the entrance. Exhibitors can re-enter using their exhibitor pass or hand stamp.

Are exhibitors allowed to bring pets?

Service animals are allowed. Exhibitors should let us know in advance at artisancoordinator@craftlakecity.com if they plan on bringing a service animal.

Where can I dispose of trash and liquids during the event?

Exhibitors are responsible for removing trash, liquids and recyclable materials generated in their space. The event bins are for patrons only. Exhibitors should bring their own bins and/or trash bags for the event. Exhibitors are responsible for ensuring their area is kept clean and that trash and recyclables do not build up.

Should I provide shopping bags for customers?

Exhibitors may offer bags to their customers if they so desire, but it is not required. For those who choose to offer bags, Craft Lake City strongly encourages exhibitors to utilize sustainable options (e.g. paper sacks instead of plastic bags). As part of CLC’s commitment to sustainability initiatives, exhibitors must avoid providing plastic bags for customers, but may consider recyclable paper bags or biodegradable/compostable bags.

After the Holiday Market

How do I pay my sales taxes?

Craft Lake City provides exhibitor email addresses to the Utah State Tax Commission before the event, so exhibitors can expect to receive their sales tax form via email from tax-donotreply@utah.gov within 2 weeks after the Annual Craft Lake City Holiday Market. For questions (or to request a replacement Special Event Tax Form should it not arrive), please contact the USTC at 801-297-6303 or specialevent@utah.gov. Reporting accurate sales tax helps Craft Lake City track the economic impact our events have on the local economy.

How does the load-out process work?

Exhibitors are welcome to begin handcarting their wares out once market public hours are over. Exhibitors are prohibited from loading out before the end of the event’s public hours, even if they sell out of products. Leaving early causes a safety issue for the public, as loading out items during market hours could potentially put patrons or other exhibitors in danger. We have a very large number of exhibitors who will be loading out during a narrow time frame and due to extremely limited staffing for this large of an event, Craft Lake City cannot guarantee the assistance of any staff or volunteers in carrying your items out. That being said, exhibitors should be sure to bring an assistant and a hand truck/dolly to make their load-out smooth and speedy! Hand-carting out items will be the quickest way to exit the event. Participants who hope to pull their car up directly to their exhibitor zone will need to anticipate a wait time of up to 2 hours after public hours end, since all attendees, food trucks, and outdoor tents will need to be cleared off the market thoroughfares before any vehicles will be able to drive up to the market entrances.

How do I provide feedback about my experience?

Craft Lake City will send out a brief survey to all exhibitors to collect information about your market experience. This feedback is extremely important to us! For other miscellaneous inquiries or feedback, feel free to message artisancoordinator@craftlakecity.com

Want to learn more about Craft Lake City? Check out our programming here!